LOCATION : KAUAI VETERANS MEMORIAL HOSP | PFS POSITION STATUS : 1.00 | Temporary SALARY RANGE : BU03 | SR15 SALARY RATE: $50,652.00 (Annual Salary) based on the FTE JOB DUTIES : This is a regional position located in the Patient Financial Services (PFS) department of Kaua’i Veterans Memorial Hospital (KVMH), Samuel Mahelona Memorial Hospital (SMMH), and The Kaua’i Region Clinics of the Kaua’i Region, Hawai’i Health Systems Corporation (HHSC), a public benefit corporation of the State of Hawai’i.
The PFS department plays a critical role in managing our clinically driven revenue cycle system, which supports the organizational goals and overall financial health of the Kaua’i Region. It is the central hub where clinical and financial data is merged through interdepartmental collaboration, technology, and patient satisfaction; is responsible for a variety of revenue cycle services including admitting and registration (patient access), patient accounting, financial counseling, payer negotiations, price transparency, charge description master management, denials management, health information management, and financial informatics; coordinates activities related to payer credentialing, provider enrollment, claims management, payments, credit balances, insurance reimbursement, and self-pay management in accordance with Federal, State, and other regulatory requirements.
The primary responsibility of this position is to maintain departmental control accounts for appropriated and non-appropriated funds characterized by unique accounting features. The incumbent supervises and participates in the maintenance of program control accounts with similar characteristics and performs other related duties as assigned. This position ensures the accuracy and timeliness of processing the collection, entry, posting, and reconciliation of Accounts Receivable (AR) payments and contractual adjustments across all systems.
The role may involve assisting with bank deposits in conjunction with Accounts Payable (AP) and providing support in coordinating the preparation of various reports for management, external agencies, and financial and cost report audits. Additional duties are assigned as needed. This position may also assist in AP as necessary to maintain core work processes and involves completing a significant amount of work within constrained timeframes.
The work schedule may include weekends, holidays, and/or evenings, and may require travel to and from different facilities within the region as necessary. The Account Clerk V (Cash Poster) reports directly to the Patient Financial Services Manager II, position number 55326, or their designee. THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements.
Please note that unless specifically indicated, the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week. GENERAL
Six (6) months of work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly, and to observe differences in words and numbers quickly and accurately. SPECIALIZED
Four (4*) years of work involved in posting to accounting records and other systematizing of fiscal information, i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information.
For levels III, IV, and V, this work must have involved reconciling accounts (i.e., checking for errors, balancing, and going back to the original source document for verification); and the preparation of standard financial statements. SUPERVISORY APTITUDE: (*) Some Account Clerk III, IV and V positions require that applicants possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, previous work experience in a position that demonstrates or performs supervisory functions or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
CERTIFICATION: None.
A current, valid State of Hawai’i type #3 license is preferred. NON-QUALIFYING
Experience as an inventory clerk, stock clerk, supply clerk, or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying Specialized Experience. SUBSTITUTION OF EDUCATION FOR
Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of General Experience. Successful completion of a substantially full-time equivalent accounting curriculum: leading to a degree or diploma at an accredited business school, community college, or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements, may be substituted for Specialized Experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years.
Completion of one (1) school year of (more than one year program) substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college, or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements may be substituted for one (1) year of Specialized Experience.
Education in an accredited university in a Bachelor’s program may be substituted for Specialized Experience on the following basis: A Bachelor’s degree in accounting will be deemed to have met the experience requirements for the Account Clerk V level. Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3-1/2) years provided the training included at least three (3) credits per semester of accounting courses such as accounting theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc.
DESIRED
KNOWLEDGE OF: Arithmetic; Business English; spelling; the operation and operational maintenance of common office appliances and equipment including adding machines and calculators; accounting codes, classifications and terminology pertinent to the work; general and specialized office practices and procedures; for some positions, principles and practices of double-entry bookkeeping; and for some positions, principles and practices of supervision.
ABILITY TO: Plan, organize, direct and carry out all accounts clerical functions including the most complex assignments; maintain an effective work organization and pace under frequent deadlines; read and understand manuals and other detailed books of instructions; write business letters, summaries and reports requiring judgment as to appropriate format and conforming to all rules of grammar and style; speak to individuals and groups, and deal tactfully with others; operate and maintain various common office appliances and equipment including bookkeeping equipment and may include simple electronic data processing equipment; and for some positions, supervise and direct the work of others.
ALL CIVIL SERVICE JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS The Hawaii Health Systems Corporation is an equal opportunity employer and complies with applicable state and federal laws relating to employment practices QUALITY OF
Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities.
If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.
MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted. CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under the federal law for unrestricted employment and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.
VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service. HEALTH AND PHYSICAL
Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.
MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.
CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. Applicable checks may include, but are not limited to, state and federal criminal history records, child abuse and neglect registry check, adult protective services registry and sex offender registry records, etc. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.
IMPORTANT APPLICATION/EMPLOYMENT INFORMATION Administrative Review, subsequent appeals : If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twen