✓You’ll need

Education

✓High School Diploma or GED

Qualifications

✓+2 years of executive administration experience

✓Proficient user of Microsoft Word, Powerpoint, and Excel

✓Excellent organizational skills and attention to detail

✓Ability to operate and troubleshoot general office equipment

✓Excellent communication skills; must be able to read, write, and understand English fluently

✓Minimum typing skills 45wpm with accuracy

✓Interaction with Other Departments and Other Relationships

✓Depending on the assigned department, the person in this role will have interactions with many departments and employees within UMC. Interactions with patients, family members, and representatives of patients, and providers is possible.

✓Physical Capabilities

✓Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Incumbent should be able to push, pull, and lift up to 10 pounds

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About the role

The Administrative Assistant-Director assumes the responsibilities of assisting the assigned Department Director with administrative duties ranging from answering and routing phone calls to attending meetings as a Scribe. Duties may vary depending on the Director and assigned department.

We’ve learned that what is best for patients is also best for employees. Learn more about why we are one of the Best Companies to Work for in Texas®. Job Summary The Administrative Assistant-Director assumes the responsibilities of assisting the assigned Department Director with administrative duties ranging from answering and routing phone calls to attending meetings as a Scribe. Duties may vary depending on the Director and assigned department. Reports to: Job Specific Responsibilities Daily assignments may include but are not limited to:
Provides administrative support to Director, Assistant Director, and other leadership members in assigned department
Greets and assists visitors to the department, both internal and external, via phone or in person
May be asked to respond to patients, their family members, vendors, or internal employees on behalf of assigned Director
Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution
Coordinate department meetings, individual staff meetings, webinars, etc…
Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment
Prepare Power-point presentations or spreadsheet analytics as assigned by the Director
Manage purchase order request, invoice payments, in addition to ordering supplies
May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel
Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required
All other assigned duties as requested by assigned department Education and Experience
High School Diploma or GED
+2 years of executive administration experience
Proficient user of Microsoft Word, Powerpoint, and Excel Required Licensures/Certifications/Registrations N/A Skills and Abilities
Excellent organizational skills and attention to detail
Ability to operate and troubleshoot general office equipment
Excellent communication skills; must be able to read, write, and understand English fluently
Minimum typing skills 45wpm with accuracy Interaction with Other Departments and Other Relationships Depending on the assigned department, the person in this role will have interactions with many departments and employees within UMC. Interactions with patients, family members, and representatives of patients, and providers is possible. Physical Capabilities Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Incumbent should be able to push, pull, and lift up to 10 pounds Environmental/Working Conditions Work area is well lighted, and subject to varying indoor temperatures changes. Position is sedimentary but may require extensive walking, standing, and/or stooping on occasion. Direct Reports NA UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. *Request for accommodations in the hire process should be directed to UMC Human Resources.*

Administrative Assistant - Director Case Management

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About the role