ADMINISTRATIVE ASSISTANT - Nursing Administration

Description This Administrative Assistant assumes a pivotal role in providing essential administrative support to the Chief Nursing Officer and assisting with the operations of the Nursing Administration Department office. This position manages executive schedules, coordinates departmental and organizational initiatives, and facilitates communication among hospital departments. The role requires exceptional organizational skills, sound judgment, confidentiality, and the ability to effectively manage multiple priorities in a dynamic healthcare environment.

Confidentiality: Maintain, organize, and archive departmental records, reports, policies, committee documentation, contracts, and official correspondence. Communication: Handling communication on behalf of the CNO, including screening calls, responding to emails, and drafting correspondence. Prepare reports, meeting materials, and executive communications.

Scheduling and Calendar Management: Coordinate and manage calendars, appointments, meetings, travel arrangements, and special events for the Chief Nursing Officer. Documentation and Record Keeping: Maintaining and organizing records, reports, and documents related to the nursing departments. Meeting Coordination: Assisting in the planning and coordination of meetings, including preparing agendas, taking minutes, and following up on action items.

This could involve meetings with other hospital departments, nursing staff, or external stakeholders. Project Assistance: Providing support for special projects or initiatives within the nursing departments. This could involve research, data collection, organization, and coordination of project activities.

Liaison Role: Serve as a liaison between Nursing Administration, hospital departments, providers, vendors, community partners, and external organizations. Coordinate dissemination of important information to leadership, staff, committees, and stakeholders. Supplies and Stocking: Focuses on managing the par level of office stock and supplies, including placing orders as needed to ensure the availability of necessary resources.

Additional duties as assigned. Requirements EDUCATION & TRAINING REQUIREMENTS High School Diploma or GED required Some college preferred WORK EXPERIENCE REQUIREMENTS Minimum 2 years clerical, secretarial or professional experience Detail-oriented with excellent organizational skills Strong interpersonal skills Proficient in typing and Microsoft Office computer skills Knowledge of medical terminology Note:

available upon request. All required documents must be presented at time of hire. EXTERNAL APPLICANT: Employment is contingent upon successful completion of pre-employment drug and alcohol testing.

GRMC is an Equal Opportunity Employer