Administrative Staffing Assistant/Operations

Job Requirements University of Maryland Rehabilitation & Orthopaedic Institute is seeking an organized, detail-oriented professional to support the daily operations of Rehabilitation Therapy Services. This position coordinates therapy staffing and scheduling across multiple programs, maintains staffing records, supports employee timekeeping and payroll accuracy, and assists with departmental supply management. The role also provides administrative and project support to Therapy leadership, including data collection, reporting, meeting coordination, and performance improvement initiatives.

The ideal candidate demonstrates strong organizational, communication, technology, and problem-solving skills, with the ability to manage competing priorities, work independently, and collaborate with a multidisciplinary team in a fast-paced healthcare environment. Work Experience Education & Experience - Required High school diploma or equivalent required. Education & Experience - Preferred Associate degree in business, healthcare administration, human resources, or a related field preferred.

Two years of administrative, staffing, scheduling, payroll/timekeeping, healthcare operations, or related experience preferred. Experience supporting multiple leaders, departments, or operational functions preferred. Experience with data collection, spreadsheet management, report preparation, and basic data analysis preferred.

Knowledge, Skills, & Abilities Strong organizational, prioritization, and time-management skills, including the ability to meet deadlines and manage multiple responsibilities. Ability to coordinate staffing and scheduling across multiple programs and disciplines with competing operational needs. Ability to review staffing, scheduling, timekeeping, and purchasing information with a high degree of accuracy.

Sound judgment, initiative, and effective problem-solving skills. Professional verbal and written communication skills and strong interpersonal and teamwork skills. Ability to maintain confidentiality of patient, employee, payroll, and departmental information.

Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint. Ability to compile, validate, organize, analyze, and present operational data clearly. Ability to learn and effectively use scheduling, timekeeping, payroll, purchasing, electronic health record, and other departmental systems.

Ability to coordinate supply ordering, track inventory and resource needs, and maintain purchasing records. Ability to work independently while supporting multiple members of the Therapy leadership team and adapting to changing priorities. Ability to provide responsive customer service and collaborate effectively with staff, leaders, and other departments.

days shift