Administrator

Kavli IFN is seeking a detail-oriented, highly organized Administrator with a strong background in scientific communication to support the planning, coordination, implementation, and management of events and functions. These activities may include symposiums, conferences, community-building, and program initiatives. The Administrator will leverage extensive experience in developing, writing, editing, and managing content for websites and other communication platforms.

The role will also be responsible for developing and implementing effective scientific communication strategies that enhance the Institute’s visibility and engagement with its audiences. In addition, the successful candidate will oversee the Institute’s operational and financial management, ensuring that administrative processes, events, communications, and financial activities are executed efficiently and effectively.

Department of Physiology is a thriving Basic Science department with 14 Core Faculty and approximately 215 staff and lab personnel (including HHMI). The Kavli Institute for Fundamental Neuroscience resides in the Department of Physiology. The Kavli Institute for Fundamental Neuroscience (Kavli IFN) is a central organizing force for neuroscience research at UCSF and our partner institutions.

Kavli IFN is building bridges to colleagues in complementary fields both within UCSF and across UCSF and the Bay Area National Laboratories. Our goal is to help create and support new, cross-disciplinary teams of scientists and engineers to tackle the most challenging questions of neuroscience—elucidating the fundamental underpinnings of the brain and its adaptive capacities—while developing the technologies needed to address these questions.

Department

Department of Physiology is a thriving Basic Science department with 14 Core Faculty and approximately 215 staff and lab personnel (including HHMI). The Kavli Institute for Fundamental Neuroscience resides in the Department of Physiology. The Kavli Institute for Fundamental Neuroscience (Kavli IFN) is a central organizing force for neuroscience research at UCSF and our partner institutions.

Kavli IFN is building bridges to colleagues in complementary fields both within UCSF and across UCSF and the Bay Area National Laboratories. Our goal is to help create and support new, cross-disciplinary teams of scientists and engineers to tackle the most challenging questions of neuroscience—elucidating the fundamental underpinnings of the brain and its adaptive capacities—while developing the technologies needed to address these questions.

Responsibilities % of time Essential Function (Yes/No) Key Responsibilities (To be completed by Supervisor) 0 Works with management and clients to create, develop, and implement long and short term strategic communications plans and / or projects. 0 Manages comprehensive communications programs, including written, visual, digital, and electronic communications. 0 Advises and consults with departmental / college administration regarding all aspects of communications including developing strong communications strategies that effectively deliver the desired message, policy interpretation, and problem resolution. 0 Ensures production of high quality products that effectively deliver the desired message within budget and time constraints. 0 Identifies specific communications needs and develops the content and process for organizational improvements. 0 40 yes Oversee the financial and administrative operations of the Kavli Institute for Fundamental Neuroscience (Kavli IFN), including program budgeting, financial planning, accounting processes, event planning, and operational activities that support the Institute’s 20 yes Partner with the Kavli IFN Director to develop and implement short- and long-term strategic communications plans aligned with the Institute’s goals and priorities. 15 yes Manage comprehensive communications across written, visual, and digital platforms, including the Institute’s website, social media channels, and other communications.

Develop and curate engaging content that highlights the Institute’s scientific research, programs, accomplishments, and members. 5 yes Serve as a strategic communications advisor to the Kavli IFN Director, providing guidance on communications strategies, messaging, policy interpretation, issue resolution, and effective dissemination of information to internal and external audiences. 5 yes Advise and consult with the Kavli IFN Director on operational matters, supporting effective implementation of Institute policies, procedures, and initiatives and helping identify opportunities to improve organizational effectiveness. 5 no Assess organizational communications needs and develop strategies, content, processes, and tools that enhance internal and external communications and support continuous organizational improvement. 5 no Coordinate and support Institute events, programs and initiatives, ensuring effective planning, communication, budgeting, and execution in collaboration with the Director and relevant stakeholders. 5 no Other tasks as needed 0 100% (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9.

The total sum should add up to 100%.) Required: Bachelor's degree in related area and / or equivalent experience / training. Knowledge of all aspects of communications, including strategic planning for various media venues, technical aspects and requirements of various venues, and most appropriate and effective applications. Knowledge and understanding of technical applications to effectively direct technical staff, or personally perform technical work, including design concepts, various media, and applications.

Knowledge of the organization, its achievements, mission, vision, goals, policies, practices, infrastructure, and a strong knowledge of current affairs, and issues in higher education and / or health sciences. Solid skills to create, develop, and implement comprehensive long and short term strategic communications plans. Knowledge and skills to advise and consult with management to ensure delivery of the desired message to the target and / or broad general audiences.

Solid written, verbal, interpersonal communications, active listening and political acumen skills. Knowledge of location protocols and channels for communication internally and externally.

Full time · Day shift