PHYSICAL
The position is located indoors under normal working conditions. Should be able to push/pull 25 lb., lift/move 15 lb. from floor to table, be able to perform moderately difficult manual manipulations such as using a keyboard, writing and filing for extended periods of time, must be able to perform tasks which require hand-eye coordination such as data entry, typing and using photo copiers. Mobility requirements may include the ability to sit at a computer terminal or workstation for a prolonged period of time in addition to being able to squat, stand and walk for a reasonable length of time and distance.
Sensory requirements include the ability to articulate and comprehend the spoken English language in addition to being able to read the English language. PRIMARY RESPONSIBILITIES OF THE POSITION: RESPONSIBILITIES OF THE POSITION: Responsible for professional and accurate in-person, phone and electronic communications – both internal and external. Provides general information about the School, the curriculum and the application and admission process to the public.
Mail Distribution of internal mail as well as providing any updates to the distribution as needed. Outgoing mail – review and verify the mail is directed to the appropriate location/address Creates, organizes, and maintains student files in accordance with the School of Nursing records retention policy, safeguarding student confidentiality. Interfaces with the electronic student information system to process applications, track payments, support registration, process requests for transcripts, document prospective student conversations, and update records for enrolled students in collaboration with the Student Services Operations Coordinator and Financial Aid Coordinator.
Performs clerical support to the Chairperson(s) of Admissions and Evaluations Committee and the Student Services Manager throughout the admissions review and candidate acceptance cycle. Performs clerical support to the Financial Aid Coordinator throughout the financial aid process. In conjunction with the course coordinators and Dean/Director, tabulates and communicates accurate clinical hours to the finance department.
Prepare check requests and purchase orders as needed to ensure timely payment of primarily vendor invoices but may also include other invoices. Organizes and prepares all documents for regular and ad hoc School of Nursing meetings. Responsible for accurately recording and transcribing meeting minutes.
Prepares minutes in the format used by School of Nursing. Maintains minutes on shared drive. Timely distribution of the minutes to the appropriate individuals.
Maintains the inventory for the office. Ensures the supply area is neat and organized and that the supply budget does not exceed the budgeted amount for the year. Manages and prioritizes workload with focus on deliverables and specific timelines.
Communicates with Dean/Director when regular duties are impacted by other duties performed for assistance with prioritization. Participates in departmental and hospital efforts to continuously improve processes. Prioritizes workload Performs tasks quickly and accurately Works independently and assures deadlines are met.
Works in a collaborative manner with co-workers within the department as well as others across the hospital. Adheres to hospital policies and procedures related to Mandatory Education and Annual Health Assessment