Birth Registrar / HIM Operations

Shift Detail: Monday-Friday 8am to 4:30pm. Coverage on holidays and weekends. W ork where every moment matters.

Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization.

With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system.

Performs detailed review of Labor & Delivery inpatient records including Prenatal Record, History & Physical, Operative Reports, Consults, Progress Notes, Procedure Notes, etc. and abstract critical data elements needed to trigger the generation of an official State of Connecticut birth certificate. Performs electronic data submission to file each newborn birth certificate through the State of Connecticut’s Birth Registry (CONNVRS) system in a timely manner.

Upon request, coordinates the completion of the State of Connecticut Voluntary Paternity Acknowledgment Program (AOP) documents assisting parents in completion of worksheet. Maintains current knowledge of state statutes requirements for: Safe Haven, Acknowledgment of Paternity and Adoption (AOP). Maintains active status Connecticut Notary license.

• Key Areas of Responsibility 1. Generate daily Newborn Admission Report to identify newborns and initiates contact with birth mother to discern appropriate paperwork to submit. Review HHC’s Facility and State Worksheets provided by patient care unit to prepare for abstracting and data submission. 2. Visit moms to provide support on completion of birth packets (Facility and State Worksheets) and retrieve paperwork from mother to facilitate timely submission of data. 3. Access Epic EHR to finalize abstracting, accessing L & D Records, Prenatal Record, History & Physical, Operative Reports, Consults, Progress Notes, Procedures Note, etc. to obtain critical data elements to complete worksheet, then data enter, QA and transmit birth data from Facility and State worksheets into the CT Statewide CONNVRS system within 10 days of child’s birth. Contact respective provider, OB nurse and social worker to clarify clinical information as needed. Review and make error corrections received from the State. 4. Identify mothers who are interested in and request an Acknowledgment of Paternity (AOP). Provide informational booklets to parents who meet legal requirements. Meet with both parents to complete then notarize documents. 5. Identify potential Medicaid recipients and submit application to receive Medicaid services. 6. Participate in CT State annual meetings with Voluntary Acknowledgment of Paternity, Labor & Delivery and Social Work departments. 7. Attend state classes regarding updates to the Acknowledgment of Paternity laws. 8. All other duties as assigned. Working Relationships: Job Title of Individual(s) Reports To: HIM Supervisor/Manager Qualifications Requirements and Specifications: Education Minimum: High school diploma or equivalent. Preferred: HIM course work towards AS degree Experience
• Minimum: o Functional understanding of HIM practices. o 3 yrs. experience with electronic health record (EHR) system. o 3 yrs. HIM Acute HIM Birth Registry experience or Record Analysis experience o Proficient in indexing, scanned documents o Experience using MS office (Word/Excel)
• Preferred o Previous Epic EHR experience 1 yr. or more o Knowledge of CONNVRS. o Proof of Medical Terminology certificate o 5 years of HIM Acute Birth Registry or Record Analysis experience o Public Notary Language Skills
• Minimum: Must be able to speak, read and write English
• Preferred: Able to speak, read and write English. Bilingual Knowledge, Skills and Ability

• Strong quantitative, analytical and problem solving skills to make appropriate and timely decisions.
• Excellent organizational skills to balance multiple priorities of highly detailed information.
• Excellent communication, customer service skills, effectively communicate.
• Time management skills to efficiently and effectively meet goals and objectives.
• Ability to adapt to a fast paced work environment. We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.