Full employer posting
The Project Coordinator supports the day-to-day implementation of the Frederick County Transformation Collaborative, a multi-sector rural health initiative funded through the Maryland Rural Health Transformation Program. The position coordinates workplans, partner communications, deliverables, meetings, data collection, documentation, and grant reporting support to promote timely execution of project objectives and compliance with applicable federal, state, and Frederick Health requirements.
This position serves as a central operational resource for participating healthcare providers, community-based organizations, behavioral health partners, public health agencies, educational institutions, and other stakeholders. The Project Coordinator works under the direction of the Director of Community Health and does not hold strategic governance, grant accountability, budget authority, or executive decision-making responsibilities.
This position supports the Frederick Health mission, vision, core values and customer service philosophy and adheres to the Frederick Health Compliance Program, including following all regulatory requirements and the Frederick Health Standards of Behavior.
Coordinates day-to-day execution of approved project workplans, implementation schedules, milestones, and assigned deliverables across the Collaborative. Tracks progress toward project objectives, partner commitments, implementation milestones, and grant-funded activities. Maintains project schedules, dashboards, action logs, risk and issue logs, decision logs, reporting calendars, and other approved project-management tools.
Monitors due dates and dependencies; identifies potential delays, incomplete submissions, or operational barriers and escalates them to the Director of Community Health. Compiles routine project status information and supporting documentation for leadership and governance review. Supports operational readiness activities associated with Community Health Hub implementation, referral pathways, community navigation, behavioral health services, workforce placements, community paramedicine, data infrastructure, and sustainability planning.
Multi-Agency Coordination and Meeting Support Coordinates routine communications among internal departments, core partners, community-based organizations, public health agencies, academic institutions, consultants, and other project stakeholders. Schedules Steering Committee, partner, workgroup, Community Advisory Council, implementation, monitoring, and project meetings as assigned. Prepares and distributes agendas and supporting materials; records minutes, decisions, and action items; and follows up on assigned tasks.
Maintains current partner contact lists, governance records, meeting files, and documentation of key decisions. Coordinates partner onboarding activities, implementation sessions, project-related site visits, trainings, and community events. Facilitates routine operational follow-up to clarify responsibilities, timelines, submission requirements, and next steps.
Data Collection, Performance Monitoring and Reporting Support Coordinates collection of required process, outcome, utilization, referral, outreach, engagement, and implementation data from internal teams and partner organizations. Tracks partner-specific deliverables and performance measures, including service targets, referral completion, follow-up measures, community engagement activity, and implementation milestones.
Maintains reporting calendars and sends timely reminders for monthly, quarterly, annual, and ad hoc submissions. Compiles data and narrative updates for progress reports, dashboards, grant monitoring, evaluation activities, and leadership review. Works with analytics, clinical, operational, and partner teams to identify missing information, reconcile discrepancies, and support complete and accurate submissions.
Tracks CRISP onboarding and related Health Information Exchange implementation milestones as assigned. Organizes source documentation that substantiates reported activities, measures, and deliverables. Grant Compliance and Documentation Management Maintains organized project records required to demonstrate compliance with approved scopes of work, grant terms, partner agreements, reporting requirements, and contractual obligations.
Tracks partner reports, invoices, supporting records, memoranda of understanding, subaward documentation, monitoring requests, and deliverable evidence. Supports preparation of documentation for program monitoring, grant evaluation, audits, site visits, and compliance reviews. Coordinates documentation related to privacy, security, accessibility, federal acknowledgment, non-duplication, and other applicable grant requirements under the direction of responsible leaders.
Assists Finance and project leadership with collection and organization of invoice-support documentation and records needed for expenditure review. Immediately communicates identified documentation gaps, deadline risks, or compliance concerns to the Director of Community Health. Operational and Administrative Support Coordinates logistics for project meetings, partner activities, trainings, site visits, and community events.
Prepares presentations, spreadsheets, reports, correspondence, meeting packets, and other project materials. Maintains project calendars, shared files, contact directories, distribution lists, and version-controlled records. Supports procurement coordination, vendor communications, supply tracking, and other approved administrative activities.
Supports onboarding and coordination of project staff, trainees, partner representatives, and other participants as assigned. Performs other duties as assigned. Required Knowledge, Skills and Abilities Knowledge of project coordination principles, healthcare or community-based program operations, and structured implementation practices.
Ability to organize complex, multi-partner work; manage competing priorities; and meet fixed deadlines with strong attention to detail. Ability to track objectives, milestones, dependencies, deliverables, risks, issues, and follow-up actions. Strong written, verbal, interpersonal, and cross-functional communication skills.
Ability to prepare accurate meeting minutes, reports, presentations, tracking tools, and grant documentation. Ability to facilitate routine stakeholder discussions and maintain productive working relationships across diverse organizations. Knowledge of data collection, validation, performance measurement, and reporting processes.
Ability to recognize implementation barriers, incomplete information, and compliance risks and escalate them appropriately. Ability to work independently within assigned authority while maintaining accountability to project leadership. Ability to handle confidential, proprietary, and protected information in accordance with organizational and regulatory requirements.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and shared collaboration environments. Ability to learn and use project-management, dashboard, reporting, referral-tracking, and database platforms. Minimum Education Training and Experience Required Bachelor's degree in Healthcare Administration, Public Health, Business Administration, Project Management, Social Work, Community Health, Nursing, or a related field required.
An equivalent combination of education and directly related experience may be considered in accordance with Frederick Health policy. Minimum three (3) years of experience in project coordination, healthcare operations, population health, community health, grant administration, program implementation, or related work required. Experience coordinating multidisciplinary teams, programs, projects, or initiatives required.
Experience facilitating meetings, maintaining project documentation, and tracking timelines and deliverables required. Proficiency with Microsoft Office applications required.
Experience supporting a state- or federally funded grant initiative. Experience working with healthcare organizations, community-based organizations, local health departments, behavioral health providers, or academic partners. Experience supporting multi-agency coalitions, collaborative initiatives, shared-governance structures, or community partnerships.
Familiarity with rural health, population health, community health, care coordination, health equity, or social drivers of health initiatives. Experience with project-management software, dashboards, Salesforce, CRISP-related workflows, referral-tracking systems, or comparable data platforms. Certified Associate in Project Management (CAPM), Lean training, or other relevant project-management coursework or certification.
Bilingual or multilingual communication skills. Patient Contact If applicable, must demonstrate and maintain current knowledge and skills in providing appropriate care/contact for patients in the following age groups: Position does not require direct patient care. If applicable, must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status.
Possess the ability to interpret the appropriate information needed to identify each patient's requirements relative to age-specific needs and to provide the care needed as described in the unit's/department's policies and procedures. Physical Requirements Sedentary - Light Work: Lifting up to 15 pounds on an infrequent basis. While work is mostly performed sitting, a certain amount of walking or standing is often necessary.
Ergonomic Risk Factors Repetition: Repeating the same motion may place stress on muscles and tendons. Forceful Exertion: Physical effort may occasionally be required to move materials or equipment. Awkward Posture: Work may occasionally require reaching, twisting, bending, or holding fixed positions during meetings, computer work, or site visits.
Contact Stress: Pressing the body against hard or sharp edges may increase musculoskeletal risk. Working Conditions Bloodborne Pathogens Exposure Risk: Category C - NO exposure to blood or body fluids. Work is primarily performed in office, meeting, healthcare, and community settings.
The role may require attendance at internal and external meetings, partner activities, community events, operational site visits, and occasional travel within the service area. Reporting Relationship Reports directly to the Director of Community Health. The Project Coordinator performs operational coordination and administrative execution within approved plans and assigned authority.
The Director of Community Health retains responsibility for strategic direction, governance leadership, grant accountability, budget authority, executive reporting, partner escalation, and organizational decision-making. Disclaimer The content of this document reflects the general duties, responsibilities, minimum skills, abilities and competencies necessary to perform the essential functions of the job and should not be considered an exhaustive detailed description of all work requirements of the position.
Caring for you as you care for the CommUNITY Frederick Health offers a comprehensive and affordable benefits package. Health, Dental and Vision insurance are offered the 1st of the month after 30 days of employment to all employees hired to work at least 20 hours per week and we offer multiple plans to best meet your and your family's needs. Life insurance, Short-Term Income Replacement and Long-Term Disability are employer paid for eligible employees.
Frederick Health offers a robust Paid Time Off program for eligible employees. Our 403B retirement plan helps you save for your retirement and includes an employer match to eligible employees. All employees have access to free financial planning sessions.
We also offer an educational assistance program to support your education goals as well as an employer paid Employee Assistance Program. Pay is based on experience, skills and education. If position is part-time, salary will be pro-rated based on scheduled hours.
The
may also vary within the stated range based on specialty if applicable. Non-Exempt positions may have shift differential and/or Overtime paid, if applicable. Salary: $53,333.28 - $76,658.40
About the role
The Project Coordinator supports the day-to-day implementation of the Frederick County Transformation Collaborative, a multi-sector rural health initiative funded through the Maryland Rural Health Transformation Program.