About the role

The Department Assistant performs general clerical or administrative duties to support the staff and overall maintenance of an assigned department.

We’ve learned that what is best for patients is also best for employees. Learn more about why we are one of the Best Companies to Work for in Texas®. Job Summary The Department Assistant performs general clerical or administrative duties to support the staff and overall maintenance of an assigned department. Job Specific Responsibilities Daily assignments may include but are not limited to:
Answering phones, directing visitors, scheduling appointments, preparing documents, generating reports, filing, scanning, handling incoming and outgoing fax, and any other assigned duties.
Greets and assist visitors to the assigned department, both internal and external
Coordinate any deliveries for assigned department
Serves as Scribe in department and all other assigned meetings
May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance
Collaborate with other department administrative staff to coordinate the set up and breakdown for department meeting, meals, and special events
Prepare reports and other departmental presentations as requested
Process and deliver mail for assigned department
May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance
Assist in providing clerical support for staff members within the assigned department
May be asked to edit timecards, perform troubleshooting of office equipment
All other assigned duties as requested by assigned department Education and Experience
High School Diploma or GED
+1 year of related office support or administrative experience Required Licensures/Certifications/Registrations N/A Skills and Abilities
Demonstrated communication skills, both verbally and in writing. Must be able to speak, read, and write English
Good organizational skills and attention to detail
Proficient in Microsoft Office
Ability to maintain confidentiality Interaction with Other Departments and Other Relationships The person in this role will have interactions with all departments and employees within UMC. Interactions with external vendors and medical staff may also be required. Physical Capabilities Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Should be able to lift up to 20 pounds, push, pull, and stooping required at times Environmental/Working Conditions Work area is in a confined office space, well lighted, and subject to varying indoor temperatures Direct Reports NA UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. *Request for accommodations in the hire process should be directed to UMC Human Resources.*