Description Under the general direction of the Department Chair, Chief Administrative Officer (CAO), Chief Financial Officer (CFO), and direct supervision of one of our Contract & Grant Supervisors—and in coordination with research administrative staff—this role is primarily responsible for overseeing and supervising the department’s pre- and post-award administration for both intra- and extramurally funded research projects supporting departmental Principal Investigators (PIs).
Key responsibilities include managing active clinical finance and post-award fund activities for assigned divisions and PIs. The position also involves preparing financial and grant reports, developing and monitoring budgets, and managing salary funding for faculty and staff, including processing entries in UCPath. Additional duties include reviewing and reconciling the general ledger, performing corrections such as salary cost transfers, retros, NPEARs, and TOFs, and serving as a liaison with external departments, funding agencies, and subawardees.
Salary Range: $90,720.00 - $194,040.00 Qualifications Required: Bachelor’s Degree in Finance or related field, or equivalent experience. 1-3 years of complex research administration. 8 + years of research experience Ability to establish and maintain cooperative and effective working relationships with students, staff, faculty, external collaborators, and administration. High School Diploma Ability to work as a member of the team.
Advanced ability to set priorities and complete ongoing tasks with competing deadlines with frequent interruptions to meet programmatic and financial needs. Meticulous attention to detail in a fast-paced, fluctuating, workload environment. Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel.
Experience will all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements. Ability to interpret policy for others. Advance knowledge of effective grant funding processes, procedures, and techniques Preferred: Exceptional organizational skills to create and maintain administrative and financial files effectively Strong organizational skills, ability to prioritize job functions and handle multiple tasks with multiple proposal submission systems.
Experience preparing, managing, and projecting budgets