Home Care Centralized Scheduling Specialist

Part-Time, Variable

$22.30 - $30.11

Variable Schedule, two days a week with rotating weekends and holidays. ST. CHARLES HEALTH SYSTEM

TITLE: Home Care Centralized Scheduling Specialist REPORTS TO POSITION: Intake and Scheduling Supervisor DEPARTMENT: Home Health and Hospice DATE LAST REVIEWED: January 2026 OUR VISION: Creating America’s healthiest community, together OUR MISSION: In the spirit of love and compassion, better health, better care, better value OUR VALUES: Accountability, Caring, Teamwork and Safety DEPARTMENT

The Home Health and Hospice department provides regional, skilled, medical services to patients that are unable to leave their homes to access medical care. Services include skilled nursing, physical therapy, occupational therapy, speech therapy, medical social work, and aide. POSITION OVERVIEW: The Home Care Centralized Scheduling Specialist position is responsible for scheduling appointments for Home Health and Hospice patients and coordinating caregiver schedules.

This position works closely with the Intake team to onboard new patients and to troubleshoot any obstacles contributing to a timely start of care. This position acts as a liaison between the intake team, patients, family, clinicians, leadership, and other members of the patient care team in all aspects as related to Home Health and Hospice scheduling needs. This position does not directly manage any other caregivers ESSENTIAL FUNCTIONS AND DUTIES: The Home Health and Hospice Scheduling Specialist schedules home health and hospice appointments as ordered by the physician.

Schedules multiple appointment types including starts of care, initial assessments, resumptions of care, and routine visits. Schedules multiple disciplines attending to many variables in 3 counties and 10 territories throughout Central Oregon. Coordinates visits between disciplines by analyzing territory and caseload to ensure efficiency and adhere to regulatory requirements and timelines.

Responsible for accurately entering appointments into the scheduling system and communicating pertinent information to appropriate staff. Prioritizes work to ensure all details are addressed and proper documentation is input into the system. Provides support to Intake and triage resources by managing the sending, receiving, and monitoring of faxes, inbasket, and e-mail for referrals, labs, add orders, and requests for additional information from referral sources, scanning of referral documentation/packets, order requests and other pertinent documents.

Proactively communicates staffing changes, identifies issues, implements countermeasures in all scheduling capacities and communicates changes to appropriate members of the patient’s care team. Monitors and manages current Home Health patients with inpatient status and notifies team of status changes, requests transfers, monitoring entire inpatient stay through discharge to home to ensure timely resumption of care. Provides excellent customer service including follow-through to resolution or referral to appropriate person following guidelines for telephone and email communication.

Strong organizational, problem solving and multi-tasking skills, critical thinking and ability to prioritize workload, meet deadlines, and to remain focused in environment where interruptions can be frequent. Successfully navigate EMRs and many different platforms such as Teams, Excel, OneNote, Company Mileage, RightFax as well as running and updating department data reports. Proactively screens for potential safety concerns communicating to appropriate personnel and provides and maintains a safe environment for caregivers, patients, and guests.

The Home Health and Hospice Scheduling Specialist team relies on good communication and teamwork to complete tasks at hand. Each day may look different as we care for a variety of patients with unique medical needs, circumstances, and various acuities. Conducts all activities with the highest standards of professionalism and confidentiality.

Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings. Supports the vision, mission and values of the organization in all respects. Supports the Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

May perform additional duties of similar complexity within the organization as required or assigned.

Required: High school diploma or GED Preferred: Associates degree or higher. Additional college courses in information systems, office management, and medical technology. LICENSURE/CERTIFICATION/REGISTRATION: Required: NA Preferred: NA

Required: Previous customer service experience in a high volume, fast paced environment. Previous experience in an administrative or clerical position. Knowledge of medical terminology and procedures.

Two years of general office experience, preferably in a hospital environment. Phone skills, computer experience, and interpersonal skills. Preferred: 1-2 years of scheduling experience in a fast-paced environment.

PERSONAL PROTECTIVE EQUIPMENT: Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely. ADDITIONAL POSITION INFORMATION: Communication/Interpersonal Demonstrates SCHS values of Accountability, Caring and Teamwork in every interaction. Strong team working and collaborative skills.

PHYSICAL

• Continually (75% or More): Use of clear and audible speaking voice and the ability to hear normal speech levels. Frequently (51% - 75%): Standing, sitting, walking, lifting 1
• 10 lbs and keyboard operation. Occasionally (26% - 50%): Bending, climbing stairs, reaching overhead, carrying 1
• 10 lbs, pushing/pulling 1
• 10 lbs and grasping/squeezing. Rarely (10% - 25%): Stoop/kneel/crouch, lifting 11
• 25 lbs, carrying 11
• 25 lbs, pushing/pulling 11
• 25 lbs and operation of motor vehicle. Never: Climbing ladder/step-stool, lifting 25
• 50 lbs, carrying 25
• 50 lbs, pushing/pulling 25
• 50 lbs and the ability to hear whispered speech levels. Exposure to Elemental Factors Frequently (51%
• 75%): Heat, cold, wet/slippery areas, noise, dust, vibration and uneven surfaces. Never (0%): Chemical solutions. Blood
• Borne Pathogen (BBP) Exposure Category No Risk for Exposure to BBP . Schedule Weekly Hours: 16 Caregiver Type: Regular

Variable Is Exempt Position? No Job Family: SPECIALIST HOME HEALTH Scheduled Days of the Week: As Scheduled (may include weekends and holidays) Shift Start & End Time: 8-5 St. Charles Health System is a private, nonprofit organization, dedicated to providing high-quality care and the latest in health care technology to the communities it serves.

Headquartered in Bend, Ore., St. Charles is an integrated delivery system, with a strong focus on population health, that provides a full range of evidence-based health care services within a 32,000-square-mile area in Central and Eastern Oregon. The health system owns and operates a trauma level II, tertiary referral center in Bend, a trauma level III, type B rural hospital in Redmond, and trauma level IV critical access hospitals in both Prineville and Madras.

As the largest employer in Central Oregon, St. Charles Health System and St. Charles Medical Group care for our communities in more than two dozen outpatient clinics and in more than 20 specialty areas of medicine.

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