Job OverviewThe Onboarding Specialist (temporary) manages the seamless integration of new hires into the organization by coordinating onboarding activities, ensuring compliance and fostering a welcoming environment for all new employees and non-employees. Specific duties include but are not limited to facilitating and monitoring the onboarding process from offer acceptance to start date. Critical-thinking skills are used while following standard work procedures ensuring deadlines and compliance standards are followed and new hire tasks are completed timely to ensure there are no delays.
This position will be onsite Monday through Friday 8am-4:30pm at our Midway Corporate Campus in St. Paul, MN and is temporary in nature where it will go through the end of 2026. ResponsibilitiesEfficiently schedules new hire appointments by collaborating with candidates and utilizing decision-making skills to expedite start datesAssigns and monitors onboarding tasks for new hires to ensure accuracy and compliance including processing sign-on bonus agreements, verifying primary source licensure, and ensuring data integrity through accurate use and documentation within the applicant tracking systemManages new hire credentialing assignments, updates internal systems for credentialing and payer processes, and proactively monitors and communicates any start date impacts to ensure timelinessMeets in-person with all new hires creating an exceptional experience and completes all required paperwork and enrollment in applicable training and orientations, ensuring confidentialityValidates work eligibility requirements and ensures comprehensive documentation for federal regulation complianceUtilizes various systems to enter and track completion of required compliance requirements (i.e.
I-9, DHS, applicant tracking system, employee records, etc.)Acts as the subject matter expert on the onboarding process and facilitates the connection of the new hire with appropriate content experts when necessaryTroubleshoots any concerns through the onboarding process and finds appropriate solutionsPartners with Employee Occupational Health Services (EOHS), the recruitment team and hiring leaders to ensure and communicate proper clearance for new hiresNavigates start date delay and offer rescissions during the hiring process, ensuring clarity and professionalismActively participates in creating and implementing process improvementsMay assist with travel arrangements (travel, hotel and/or rental car needs), candidate reimbursements, expense management and purchasing card transaction reconciliationRequired Qualifications2 years Human Resources experienceA positive attitude with a passion for helping and meeting the needs of othersExcellent listening skills to quickly identify customer’s needsStrong written and verbal communication skills.
Must be articulate and professional in verbal and written communications (i.e. correct spelling and sentence structure)Utilize appropriate resources to research possible solutions and quickly problem solve within standard service level agreement guidelinesLawson system experience preferred. Keyboard skills and ability to use PC applications such as MS Office including Word, Excel and Outlook isDetail oriented with an ability to function well in stressful situationAbility to handle a large volume of work with accuracyAbility to multi-task when communicating with others regarding issues. while navigating multiple monitors and systems simultaneously.
Strong organizational skillsAdvanced critical thinking skillsAbility to work on computer for long periodsAbility to follow Fairview policy, contracts, and human resources processesAbility to exercise discretion while handling confidential informationFollows State, Federal, and other legal/compliance requirementsPreferred QualificationsB. S./B. A. in Human Resources or related areaExperience in Human Resources, Recruitment and related systemsHealthcare experience Benefit OverviewFairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more!
Please follow this link foradditional information: https://www.fairview.org/careers/benefits/noncontract. Note: For temporary roles, some of these benefits may not apply. Compensation DisclaimerAn individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions.
Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.
EEO StatementEEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status