Human Resources Assistant - FT - Days - HR

Provides administrative support to human resources functions such as forms processing, correspondence, report generation, record keeping, data entry, file maintenance, and HRIS data entry. Functions as a resource for the organization. Ensures HR programs are administered in accordance with federal and state regulations and program and policy provisions are followed.

Performs other HR administrative duties as assigned. POSITION EDUCATION/ QUALIFICATIONS­ : High School Diploma/GED required Excellent customer service skills Excellent verbal and written communication required Bilingual: English/Spanish fluency required Must be able to multi-task, and work with minimal supervision Minimum of one (1) year office experience required. Prior HR experience preferred JOB KNOWLEDGE/EXPERIENCE­ : Requires reasoning ability, good independent judgment and a high degree of competency.

Able to respond to general internal and external customer needs independently. Requires good communication and organizational skills, and the ability to work with frequent interruptions. Critical thinking and problem-solving skills are a must.

Must have computer skills and the ability to learn HRIS; must be able to navigate time and attendance systems. Must be proficient in Microsoft Word, Excel and PowerPoint. Good punctuation, spelling, grammar, and attention to detail are required.

Strong interpersonal skills essential.

• POSITION RESPONSIBILITES:
• Answers the telephone and assists customers and employees with any questions. Responsible for onboarding of staff and contract personnel
• Resolves first-level employee complaints, referring difficult or very complex complaints to the Human Resources Director.
• Researches and resolves all discrepancies associated with all processing efforts (i.e. new hires, transfers, contract personnel).
• Responsible to verify licensure, certification, registration and background checks before the employee is cleared to work.
• Acts as liaison with various levels of employees and fosters effective relationships with management.
• Responsible for requesting and delivering ID badges, as necessary.
• Responsible for maintaining and purging all I-9 forms.
• Responsible for entering required information into the Office of the Attorney General website.
• Responsible to send all CNA renewals to the Texas Nurse Aide Registry.
• Responsible for entering required information into The Department of Homeland Security E-verify website within three (3) days of hire date.
• Responsible for filling out and sending verifications of employment as needed. Other information: LINES OF REPSONSIBILITES : (Chain-of-command) 1. HR Manager → 2. Director of HR → 3. Vice President of HR CUSTOMER SERVICE: Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service. AGE SPECIFIC : Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age. AMERICANS WITH DISABILITIES ACT: (ADA) : A.

• Indicated by bold print within performance standards, preceding individually numbered criteria. The following table provides physical requirements that will be associated with, but not limited to, this position:
• Light/moderate lifting up to 20 lbs, from the floor to shoulder height.
• Yes
• Kneeling
• Yes
• Must be able to assist other employees with lifting more than 20 lbs.
• Yes
• Walking
• Yes
• Light/moderate carrying up to 20 lbs.
• Yes
• Standing/Squatting
• Yes
• Straight pulling
• Yes
• Sitting
• Yes
• Pulling hand over hand
• Yes
• Pushing
• Yes
• Repeated bending
• Yes
• Stooping/Bending
• Yes
• Reaching above shoulder
• Yes
• Climbing Stairs
• Yes
• Simple grasping
• Yes
• Climbing Ladders
• No
• Dual simultaneous grasping
• Yes
• Depth Perceptions needed
• Yes
• Ability to see
• Yes
• Identify Colors
• Yes
• Operating office equipment
• Yes
• Twisting
• Yes
• Operating mechanical equipment
• Yes
• Crawling
• No
• Ability to read and write
• Yes
• Ability to Count
• Yes
• Ability to hear verbal communication without aid
• Yes
• Operating Personal Vehicle
• Yes
• Ability to comprehend written/verbal communication
• Yes
• Other: Ability to deal with stress
• Yes
• OSHA Category
• III
• B. Working Conditions : The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents. C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way. D. Aptitudes : HIGH 1 2 3 4 5 6 LOW Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3 Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3 Numerical: Ability to perform arithmetic operations quickly and accurately. 2 Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2 Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3 Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2 Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3 Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3 Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3 Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3 Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3 I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform. If applicable ____________ certification will be completed within _________ time frame of hire/transfer date. Employee Signature: ________________________________ Date: / / Transfer/Hire Date Effective: / /