Materials Management Specialist

Title: Materials Management Specialist Reporting Relationship: Materials Manager General Summary of

This position assists the Materials Manager in the overall operation of the department in accordance with established policies, utilizing the current technology in place and offering world class customer service. The employee in this position supports the requirements of the various departments as directed by the Chief Financial Officer and functions in the absence of the Manager by directing the Materials Management Assistants and assuring there are adequate supplies available for the continuous operation of this hospital.

Essential Job Functions : 1. Orders supplies from various vendors, writes purchase orders from "inventory report", nonstock, and capital request forms. 2. Receives freight using purchase orders, received goods tickets and packing slips, making additions to inventory.

Coordinates merchandise returns. Assists in Overseeing department procedures for resolving shipment damages or discrepancies in a timely manner. 3. Assists in overseeing the stocking of supplies in storeroom, labeling with appropriate inventory numbers and patient charge labels when necessary. 4.

Fills requisitions and delivers items to appropriate departments, as well as filling and maintaining Omnicell system (automated inventory control system). 5. Places costs on correct purchase orders and approves invoices for payment. Enters completed purchase order information into the computer system. 6.

Maintains corresponding information between the EMR systems. Monitors Omnicell, making any additions or changes to inventory in the Omnicell system. 7. Follows up on backorders and items not received on purchase orders. 8.

Researches product data, compares with contracts, and compares pricing. Assists other department managers with researching products and equipment for upcoming budget plans. 9. Assists in reviewing the hospital's buying group information regularly insuring that all GPO contracts are current. 10.

Assists in monitoring inventory levels to identify fast or slow moving products, shrinkage, outdated products and inappropriate par levels. 11. Assists in overseeing the assembly of all kits used in various areas of the hospital. Maintains an orderly work area for assembly. 12.

Coordinates the monthly Standardization meeting agenda by compiling data, writing, submitting and distributing the meeting outline to attendees. Conducts the meeting in an organized manner by presenting new, low usage, and sample products that need addressed. Compiles notes from the meeting and distributes that information to the attendees. 13.

Participates in other committee meetings and other duties 14. Maintains a good working relationship with all departments. 15. Completes daily, weekly, monthly and annual reports as required. 16.

Does filing, cleaning, trash removal and general upkeep of the Purchasing Department. 17. Assists in coordinating all aspects of periodic and annual physical counting of inventory. 18. Audits and reconciles discrepancies over time using receiving and issuing documents. 19.

Assists Purchasing Manager with assigned tasks. Other Job Functions: 1. Participates in quality improvement and serves on committees as assigned. 2.

Performs other related duties as assigned or requested. Personal Skills and Abilities 1. Supports Box Butte General Hospital 's mission, vision and values of safety, excellence, compassion, integrity, devotion and teamwork. 2.

Ability to multi-task in a high paced and demanding work environment . Ability to direct other members of the Purchasing Department when needed. Capable of working varying shifts, on call schedules, and occasional nights and weekends as assigned. 3.

Ability to lift 50 pounds, use hand carts and trucks to move heavy supplies to and from the storage area. 4. Ability to climb ladders to store and retrieve supplies. 5. Ability to write legibly, read and speak the English language. 6.

Effective verbal and written communications skills. 7. Possess excellent business math skills; ability to compute purchase costs, reconcile invoices and packing slips, and process accurate and timely business office paperwork and payables. 8. Ability to track details on multiple orders and complete all assignments and associated paperwork in an accurate and timely manner. 9.

Possess excellent customer service skills. 10. Possess ability to use computer keyboard and standard Microsoft office software products. 11. Possess ability to access and use Internet Explorer or other internet research tools.

Education Required / High School graduate or equivalent. Experience Required /Two years experience using automated materials management and / or automated warehousing and inventory control systems. Preferred/ Two to four years experience using automated materials management and /or automated warehousing and inventory control systems in a healthcare support setting.

All offers of employment are subject to a Background check and drug screen. EOE

Day Shift · 40