Medical Records - Release of Information Specialist

Release Of Information Specialist Job Code: 22051

• Responsible for organizing and processing all medical records requests through prompt and courteous service in a customer-focused environment. Ensures accuracy and safeguarding patients' right to privacy by adhering to Kootenai Health (KH) policy, State and Federal law, HIPAA, and HITECH guidelines. Responsibilities
• Acts as the central contact for correspondence related to Recovery Audit Contracts (RAC), Medicaid Integrity Program (MIP), and Commercial Audit activities; denial management; and high risk audits
• Follows KH policy and procedures, Federal and State laws and regulations to include HIPAA, HITECH and Information Blocking, to process requests for protected health information (PHI)
• Ensures patient rights in compliance with the Office of Civil Rights
• Ensures record requests are sent in the form requested within defined timelines
• Analyzes medical record for completeness prior to release or data archive
• Works the following work queues, as assigned:
• Kootenai MyChart Releases
• KH ROI WQ Failed Print Jobs
• KH ROI Releases (Requester Needed)
• KH ROI Billing Outstanding Balances
• KH Releases Due
• KH Billing-Partial Payments
• KH Billing-Overpayments
• KH Active ROI Releases (Over 30 Days)
• KH Active ROI Releases (Last 30 Days)
• Chart Gateway Requests Requiring Review
• KH HIM – Newborn Name Review
• Works in various Electronic Medical Records (EMR) reviewing release information and documents appropriately for accounting of disclosure
• Reviews legal components of the medical record, ensuring ROI activities are performed accurately
• Follows record retention guidelines, including Kootenai Health’s policy for records destruction and age of retention, also outlined in the Washington RCW 70.41.190
• Manages the patient identity in accordance with the red flag rules and regulations and addresses medical record overlays with a sense of urgency to ensure patient safety
• Processes birth certificates and filing of paternity affidavits in accordance with state law and hospital guidelines
• Protects the release of patient health information while maintaining confidentiality on all patient health information
• Maintains productivity, quality and proper phone etiquette and ensures customer service standards are met
• Works under immediate supervision and relies on instructions and pre-established guidelines to perform the functions of the job
• Performs other related duties as assigned
• Familiar with standard concepts, practices, and procedures within the field
• Regular and predictable attendance is an essential job function
• Competent to meet age specific needs of the unit assigned Requirements and

• Associate’s degree or 2 years previous medical office or medical record experience required
• Knowledge of HIPAA required
• Experience with medical records within a healthcare setting preferred Working Conditions
• Must be able to lift and move up to 10lbs
• Must be able to maintain a sitting position
• Typical equipment used in an office job
• Repetitive movements
• Remote eligible About Kootenai Health: Kootenai Health is a highly esteemed healthcare organization serving patients throughout northern Idaho and the Inland Northwest. We have been recognized with many accolades and distinctions, including being a Gallup Great Workplace, No. 1 Best Place to Work in Large Healthcare Organizations, and Magnet™ Status for Nursing Excellence. We pride ourselves on our outstanding reputation as an employer and a healthcare provider. As your next employer, we are excited to offer you: Kootenai Health offers comprehensive medical plan options, including options for fully paid employer premiums for our full-time employees. For part-time employees, we offer the same plan options with affordable part-time premiums. In addition to medical insurance, we offer many voluntary benefits ranging from dental and vision to life and pet insurance. Kootenai Health also offers well-being resources and telemedicine service options to all employees, regardless of benefit eligibility. Benefits begin on the 1 st of the month following 30 days of employment. Kootenai Health’s tuition assistance program is available after 90 days. If you want to further your education, we'll help you pay for it Kootenai Health sponsors retirement plans for employees that enable you to save money on a pre-tax and Roth after tax basis for your retirement. Kootenai Health will match your contributions based on years of service ranging from 3-6 percent. Competitive salaries with night, weekend, and PRN shift differentials An award-winning and incentive-driven wellness program. Including a MyHealth corporate team, onsite financial seminars, and coaching Employees receive discounts at The Wellness Bar, PEAK Fitness, and more Robust and interactive employee referral program And much more Kootenai Health provides exceptional support for extraordinary careers. If you want to work on a high-quality, person-centered healthcare team, we can't wait to meet you! Apply today! Please contact the HR Front Desk at 208-625-4620 or email careers@kh.org with any questions. Kootenai Health complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, veteran status, or sex. Kootenai Health does not exclude people or treat them differently because of race, color, national origin, age, disability, veteran status, or sex.