Medical Unit Specialist - 60011378

Requisition No: 883104 Agency: Children and Families Working Title: MEDICAL UNIT SPECIALIST - 60011378 Pay Plan: Career Service Position Number: 60011378 Salary: $34,760.00 - $55,174.24 Annually Posting Closing Date: 10/16/2026 Total Compensation Estimator Tool The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance.

The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

Northeast Florida State Hospital (NEFSH) is an 800-bed, licensed mental health treatment facility that provides person-centered services to adults suffering from severe and persistent mental illness. The hospital, located in Macclenny, was established in 1959 and is the largest state-operated civil treatment facility. NORTHEAST FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION. MULTI-HIRE OPPORTUNITY This is a highly responsible and professional position serving as a Medical Unit Specialist within the Nursing Services. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office.

This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply. Specific Duties and Responsibilities include: This position assists the Unit Director in the management and coordination of administrative and operational activities in a specialized psychiatric unit.

Maintains a working knowledge of the hospital’s mission statement, vision, values, long term strategic objectives, annual business plan objectives, organizational structure and NEFSH Operating Procedures and Administrative directives. Treats customers, public and staff, with courtesy, respect, dignity, and presents a positive image to ensure optimum customer satisfaction. Maintains leave records for the Unit, updating bi-weekly.

Completes audits to validate leave record with balances on the People First system. Follows up on any discrepancies to ensure accurate accountability of all leave balances. Provides documentation to Residential Operations Unit Office upon request.

Aids in the reduction of controllable expenses through the monitoring of overtime throughout the week utilizing the hospital-wide coverage reports. Assist Unit supervisory staff in the collection of relevant documents and the preparation and review of proposed disciplinary actions. Monitors, tracks and ensures accuracy for all documents prior to submission to Residential Operations Unit Office Provides an accurate Unproductive Report to the UTRD and Residential Operations Medical Unit Specialist on Thursday of each week.

Maintains updated and accurate record of staff on FMLA. Submits monthly report to UTR Director and Residential Operations. Maintains accurate accounting of Unit Welfare Trust Fund, assisting in the preparation of the annual budget and submitting reports to Accounting within the designated time frames.

In coordination with UTRD, ensures quarterly budgets are spent as submitted. Completes and submits separation packets (including up-to-date leave audit) timely to Human Resources in compliance with Personnel Rules and Regulations. Prepares position descriptions for all unit staff which include new hires or staff that have changed position titles.

Ensures timely submission of completed position descriptions to the Human Resources Department. Maintains an accurate Table of Organization for the Unit including all identification numbers. Coordinates any changes with Residential Operations and Human Resources Department.

Provides documentation to Residential Operations upon request. Assists unit supervisory staff with preparation of Performance Evaluation System forms. Maintains database of unit staff, date performance expectations signed, performance evaluation completion date and date the completed performance evaluation submitted to Human Resources.

Provides the UTR Director and Residential Services with written documentation of the dates. Provides support for the Unit's Continuous Quality Improvement projects by graphing data and providing visual displays in the format required by Project Manager in a timely and accurate manner. Maintains updated and accurate record of all required training for staff within the unit.

Informs supervisory staff of individual training needs two months prior to expiration date. Submits monthly training percentage report to UTRD and Residential Operations. Serves as backup to Secretary Specialist or Senior Clerk in maintaining Unit clerical operations.

Performs other related duties as assigned. Knowledge, Skills and Abilities required for the position: Knowledge of record keeping procedures. Knowledge of problem solving techniques.

Ability to plan, organize and coordinate activities. Ability to utilize problem-solving techniques. Ability to pay attention to details.

Ability to complete forms and reports. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

Four years of clerical or hospital experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience. Candidate Profile (application)

Candidate Profile (application) must be complete in its entirety. Work History - entered with the most recent/current listed first: Any and all State of Florida jobs Any and all Florida University jobs All periods of employment Periods of unemployment Gaps 3 months or more* Education Volunteer Experience Include supervisor names and phone numbers including current place of employment. * Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment.

You can either list these in your application under Period of Employment or attach a word document listing your gaps. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the

• . If claiming Right to First Interview , candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. If you experience problems applying online, please call the People First Service Center at (877) 562
• 7287. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit www.mybenefits.myflorida.com . DCF EMPLOYMENT DISCLOSURES US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired. SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire . For more information, please visit the SSS website: http://www.sss.gov . RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement. BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1
• 866
• 663
• 4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug
• Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug
• Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. Location: MACCLENNY, FL, US, 32063 #job-location.job-location-inline { display: inline; }