Assists in the day-to-day operations of the Investigational Drug Service (IDS). Responsibilities include proper receipt, storing, handling, dispensing of investigational drugs, and maintaining drug accountability, inventory/expiration records. Duties &
Assist the IDS Pharmacists in the daily activities of managing the services including study startup, closeout, and record keeping/archiving of pharmacy records. Assure proper handling and storage of investigational drugs as maintained in accordance with hospital policy, The Joint Commission, state, and federal standards specifically: Responsible for tracking, receiving, processing of all shipments of investigational agents/ancillary supplies.
Maintain accurate drug receipts, accountability, dispensing, returns and disposition records of all investigational drugs. Record, maintain and archive temperature monitoring records. Recognize appropriate drug storage conditions.
Generate electronic temperature reports using temperature monitoring software. Assist in managing temperature excursions. Assist in equipment maintenance (for example but not limited to temperature monitors, refrigerators, freezers, analytical balances) and record keeping.
Compile study visit schedule to prioritize workflow and plan for dispensing activities. Maintain proficiency in utilizing productivity software, accessing electronic health records, study specific applications, Clinical Trials Management System (CTMS), UIC Research and IDS Management System. Participate in site visits.
Perform tasks such as gathering pharmacy documents/records. Assists the Pharmacist, Pharmacy Manager, Associate/Assistant Director in the supervision of Pharmacy Technicians and Externs. Assists in monitoring and evaluating tasks performed by Students and Externs.
Provides feedback for annual evaluations. Participates in identifying needs, establishing hiring criteria, and assessing candidates. Participates in training staff and students.
Assists with the training of research teams members, other healthcare professionals such as Nurses and Medical Staff. Assesses workflow, priorities, and assignments for Students and Externs. Compiles statistical data related to the operation of the department.
Ensures all records, reports, and study subject/patient profiles are accurately maintained. Preparation of medication orders for unit dose, sterile and non-sterile compounding. Select the correct investigational product or medical supply from appropriate inventory based on a drug order.
Prepare intravenous admixtures and other sterile products using aseptic techniques. Compound and reconstitute drug products on a timely basis, and document all the necessary information for their preparation. Demonstrate safe and effective handling of hazardous medications in preparation techniques and disposal.
Label the investigational drug in accordance with Departmental Standards and Policy and Procedures. Prepare pediatric dilution. Repackage the appropriate amount of investigational drug for distribution.
Record all necessary information for the preparation and control of extemporaneous packaging. Dispose of all needles, syringes, and pharmaceutical waste in the appropriate container. Maintain the integrity of the laminar flow hood through routine cleaning, changing of the pre-filters, and adhering to all preparation procedures.
Distribution of medication: Transport medications and admixtures to the assigned clinic, pharmacy, or nursing unit. Collect, fill, and deliver investigational drugs to assigned patient care areas. Acquire drugs from sponsor designated suppliers, other satellites/pharmacies, or locations when necessary.
Assist in all areas of the pharmacy department as needed. Answer the telephone promptly and courteously in accordance with UI CARE standards. All calls should be answered by the second ring.
Maintain a clean and organized pharmacy environment. Routine cleaning of all areas of pharmacy including counters, shelves, computer monitors, computer keyboards. Shelving books, clearing clutter from counters, and keeping the pharmacy neat and orderly.
Maintaining and replenishing investigational drug/ancillary supplies. Assisting in the maintenance of minimum acceptable inventory, monitoring and removing expired drugs from inventory. Assists with study billing, such as collection and distribution of paper billing forms, entering charges into electronic billing system, and assisting with research of billing questions.
Other related duties as assigned.