Physician Recruitment Coordinator

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The Physician Recruitment Coordinator supports the recruitment and onboarding of physicians and advanced practice providers (APPs) across the health system. This position coordinates recruitment activities, candidate interviews, site visits, onboarding preparations, and recruitment-related initiatives in collaboration with physician recruiters, hiring leaders, administrators, and other stakeholders. Responsibilities include maintaining recruitment tracking tools, monitoring key milestones, coordinating recruitment events, supporting reporting and data accuracy, facilitating payment processing for recruitment-related expenses, and identifying opportunities to improve recruitment workflows and the overall candidate experience.

1. Physician Recruitment – Work with admin to identify gaps and provide a clear understanding of specific candidate skills and levels of proficiency required and determine perimeters of job duties. Have a good grasp of the environment of the department or clinic a candidate would work and any outlier issues that might require special consideration when evaluating a candidate.

Communicate frequently and openly about candidate needs and specifics of position and location; also ensure recruitment is aware of candidates identified internally. Review candidates submitted by Central recruiting and determine alignment with candidate goals and hospital need. Request phone interview.

Interview candidate and be prepared to discuss the community and culture, information about hospital and its strengths; specifics about the job location and duties. Work with candidate to identify visit date options and review internal key interviewee calendars to secure best date for site visit. Make travel arrangements and community visits.

Serve as tour guide for hospital and community. Secures feedback from system interviewee team to determine viability of candidates. Provide support needed related to the notification of non-selection or of plans for an offer. 2.

Reporting – Maintains active huddle board and prepared to provide update to admin weekly. Identifies gaps, root cause, and strategically leads countermeasures to overcome recruitment needs. Prepare root cause reports and documentation. 3.

Onboarding – Assist in preparing for onboarding new provider. Creates face sheet, new provider welcome gift (logo bag with brand logo swag) and provider lab coat. Secures locums as needed and communicates back effectively with leadership on progress, gaps, etc.

Coordinates and executes scheduled cocktail parties for all physicians to meet new physicians. 4. Recruitment Project Coordination and Tracking – Supports physician and advanced practice provider (APP) recruitment initiatives by maintaining project timelines, recruitment trackers, dashboards, and status reports. Tracks recruitment milestones, including requisition activity, candidate pipelines, interviews, offers, anticipated start dates, and outstanding action items.

Coordinates with recruitment leadership and internal partners to facilitate follow-up and support timely completion of recruitment activities. Assists with maintaining accurate recruitment data and documentation across systems and tracking tools. 5. Recruitment Financial and Administrative Support – Coordinates administrative and financial activities associated with physician and APP recruitment, including processing invoices, submitting payment requests, tracking payment status, and following up with Accounts Payable and vendors to facilitate timely payment of recruitment-related expenses.

Maintains documentation and assists with expense reconciliation for candidate travel, recruitment events, advertising, conferences, and other recruitment-related activities in accordance with organizational policies and procedures. 6. Recruitment Initiatives and Process Improvement – Provides coordination and logistical support for physician and APP recruitment initiatives, including resident and fellow outreach, career fairs, conferences, recruitment marketing campaigns, and other pipeline-development activities.

Supports implementation of recruitment workflows, technology enhancements, and process-improvement initiatives through documentation, communication, and tracking of assigned activities. Assists with coordinating cross-functional activities involving Human Resources, credentialing, medical staff services, immigration, relocation, marketing, and operational partners to support recruitment priorities and consistent candidate experience.

Other Information Other information: Education

• Requires a Bachelor’s degree in related degree Licensure/Certification

• No licensure or certification required. Professional Experience

• Requires two (2) years of health care experience • If Associate’s degree, requires six (6) years of health care experience Knowledge/Skills/and Abilities

Job Details Legal Employer: NCHEALTH Entity: Shared Services Organization Unit: Network Physician Recruitment Work Type: Full Time Standard Hours Per Week: 40.00 Salary Range: $24.98 - $35.91 per hour (Hiring Range) Pay offers are determined by experience and internal equity Work Assignment Type: Hybrid Work

Day Job Location of Job: US:NC:Morrisville Exempt From Overtime: Exempt: Yes This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation. UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities.

Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.