Practice Operations Assistant

Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs). Work Shift Day Work Day(s) Monday-Friday Shift Start Time 8:30 AM Shift End Time 5:00 PM Worker Sub-Type Regular Children’s is one of the nation’s leading children’s hospitals.

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Performs administrative and clinic support duties within physician operations to ensure efficient daily office operations and to support the delivery of safe and quality patient care. Experience One year of experience in administrative or office management role (physician office clinic setting preferred)

Bachelor’s degree in Business, Healthcare, or related field Education High school diploma or equivalent Certification Summary No professional certifications required Knowledge, Skills, and Abilities Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills Proficient in full suite of Microsoft Office and other Windows-based applications

Serves as primary contact and resource for patient appointment scheduling; may include collaboration with centralized contact center teams. Maintains provider and resource schedules through the use of Epic and system tools; may include oversight of schedule disruptions, development of inpatient service schedules, updating room scheduling tools, etc. Works to meet all department and CPG patient access goals and metrics.

Coordinates with clinical teams to ensure all information and resources are available for patient care; may include scheduling interpreters for clinic visits, obtaining medical records, etc. Reviews and answers Epic InBasket messages, emails, and phone calls related to scheduling, patient access, and other administrative requests. Optimizes schedule utilization by monitoring and managing patient recall and wait lists, work queues, appointment referrals, etc.

Addresses patient communication including faxes, mail, inbound and outbound phone calls, patient forms, etc. Performs general administrative duties to support department/office including creating correspondence, filing documents, photocopying, answering, and routing calls, collecting credentialing documents, submitting expense requests and meeting coordination. Orders and stocks supply perform record-keeping and/or cash reconciliation activities, act as liaison to other departments and/or vendors, take minutes at meetings, and perform quality management functions as necessary.

Prepares minutes, agenda, and coordinates other meeting materials in a timely manner. May be responsible for basic payroll or timekeeping activities, human resources paperwork, and/or database record maintenance as necessary. May perform other department-specific duties and other assignments as appropriate.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law. Primary Location Address 1575 Northeast Expy NE Job Family Practice Operations & Management