Program Finance Manager - BH Flex (New Behavioral Hospital)

FLSA STATUS: Exempt MISSION STATEMENT: Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time. VISION: Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

The Financial Analyst / Project Manager provides financial analysis, budget monitoring, contract and funding oversight, and project coordination for Behavioral Health State Services, including applicable civil and forensic programs. This position analyzes expenditure, staffing and operational trends; monitors performance against approved budgets and contractual funding requirements; prepares accurate and timely financial and management reports; and coordinates corrective actions and assigned projects.

Working collaboratively with Behavioral Health leadership, Finance, Accounting, Human Resources, and other departments, the position supports responsible use of funds, timely deliverables, documented compliance, and informed operational decision-making. Final accounting, legal interpretations, and expenditure approvals remain with the authorized departments and leaders. POSITION EDUCATION/

• Bachelor’s degree in Finance, Accounting, Business Administration, Healthcare Administration, or related field preferred; equivalent relevant experience may be considered subject to HR approval.
• Advanced degree in business, finance, or healthcare administration preferred.
• Ability to interpret financial data, contract terms, budgets, operational reports, and complex documentation.
• Strong analytical judgment, accuracy, confidentiality, communication, organization, and ability to manage concurrent priorities. JOB KNOWLEDGE/EXPERIENCE:
• Three to four years of relevant experience in financial analysis, budgeting, accounting, healthcare operations, project management, or a comparable combination preferred.
• Healthcare, public-sector contracts, state-funded programs, or behavioral health experience preferred.
• Advanced Microsoft Excel skills (pivot tables, lookups, formulas, reconciliations); proficiency in Word, PowerPoint, and reporting systems required.
• Experience with budget-to-actual analysis, forecasting, KPI dashboards, data validation, and project tracking preferred.

• FINANCIAL PLANNING AND ANALYTICS
• Develop and maintain detailed operating budget trackers for assigned state services, by program, cost center, funding source, and reporting period as applicable.
• Analyze monthly budget-to-actual results; investigate variances in personnel, overtime, contract labor, supplies, purchased services, and other expenditures; recommend corrective actions.
• Prepare spending projections, run-rate forecasts, staffing-cost models, financial scenarios, and summaries of anticipated funding needs or risks.
• Analyze census, occupancy, length of stay, staffing hours, productivity, and cost-per-patient-day metrics as relevant to program performance and funding.
• Partner with Finance and Accounting to reconcile data, validate financial reports, and ensure consistent reporting definitions and source documentation.
• Develop recurring dashboards and executive summaries that clearly communicate financial trends, risks, opportunities, and proposed action items. CONTRACT AND FUNDING COMPLIANCE
• Maintain a current tracking matrix of applicable state contract deliverables, financial provisions, funding restrictions, deadlines, performance measures, and responsible owners.
• Monitor expenses against approved funding categories and contract terms; identify potential unsupported, unallowable, misallocated, or over-budget charges for review by authorized personnel.
• Coordinate documentation supporting financial reporting, reimbursement requests, contract monitoring, audits, and funding reconciliations, as applicable.
• Track contract amendments, budget modifications, funding periods, and reporting requirements; communicate operational or financial impacts to leadership.
• Flag potential noncompliance, missed milestones, insufficient supporting records, or funding shortfalls promptly and coordinate documented remediation.
• Support readiness for internal reviews, state monitoring visits, and audits by maintaining organized records and tracking findings through resolution. PROJECT MANAGEMENT AND OPERATIONS
• Plan, organize, and monitor assigned state services projects with defined objectives, timelines, deliverables, milestones, budgets, and accountable stakeholders.
• Coordinate cross-functional meetings and follow-up with Finance, Nursing, Operations, Human Resources, Revenue Cycle, and other departments as appropriate.
• Maintain project status reports, issue logs, risk registers, action plans, and leadership updates; escalate barriers that threaten deadlines, funding, or contract performance.
• Evaluate workflows and recommend improvements that reduce manual reporting, errors, avoidable costs, and administrative delays.
• Support new or expanded state service initiatives through financial feasibility analysis, implementation tracking, and post-implementation performance reviews.
• Participate in development and revision of financial monitoring procedures, reporting tools, and operational controls.
• Perform other related duties as assigned. PERFORMANCE EXPECTATIONS / KEY DELIVERABLES
• Monthly budget-to-actual report with explanations of material variances and action owners.
• Updated contract/funding compliance tracker and calendar of upcoming deadlines.
• Monthly financial and operational dashboard with verified data sources.
• Quarterly forecast and documented review of funding utilization and financial risks.
• Project status reports with milestones, dependencies, and overdue actions.
• Audit-ready support files and timely escalation of identified compliance concerns.
• Other duties as assigned LINES OF REPSONSIBILITIES: 1. VP Behavioral Hospital Other information: CUSTOMER SERVICE: Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service. AGE SPECIFIC: Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age. AMERICANS WITH DISABILITIES ACT: (ADA): A.

Indicated by bold print within performance standards, preceding individual numbered criteria. The following table provides physical requirements that will be associated with, but not limited to, this position: Light/moderate lifting up to 20 lbs., from the floor to shoulder height. Yes Kneeling Yes Must be able to assist other employees with lifting more than 20 lbs.

Yes Walking Yes Light/moderate carrying up to 20 lbs. Yes Standing/Squatting Yes Straight pulling Yes Sitting Yes Pulling hand over hand Yes Pushing Yes Repeated bending Yes Stooping/Bending Yes Reaching above shoulder Yes Climbing Stairs Yes Simple grasping Yes Climbing Ladders No Dual simultaneous grasping Yes Depth Perceptions needed Yes Ability to see Yes Identify Colors Yes Operating office equipment Yes Twisting Yes Operating mechanical equipment Yes Crawling No Ability to read and write Yes Ability to Count Yes Ability to hear verbal communication without aid Yes Operating Personal Vehicle Yes Ability to comprehend written/verbal communication Yes Other: Ability to deal with stress Yes OSHA Category III B.

Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

D. Aptitudes: HIGH 1 2 3 4 5 6 LOW Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3 Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively.

To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3 Numerical: Ability to perform arithmetic operations quickly and accurately. 2 Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2 Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3 Clerical Perception: Ability to receive pertinent details and verbal or tabular material.

To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2 Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3 Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3 Manual Dexterity: Ability to move hands easily and skillfully.

To work with hands in placing and turning motions. 3 Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3 Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3