Full employer posting
Atlantic Medical Group, part of Atlantic Health, is seeking a Project Coordinator to provide senior-level administrative support and coordinate clinician programs, projects, and events within the Office of the Chief Medical Officer. Reporting to the Manager, Clinician Engagement & Professional Development, you’ll manage complex executive calendars and support clinician onboarding, leadership development, mentorship, recognition, and education.
You’ll manage routine assignments independently and partner with the Project Manager on assigned project activities. Responsibilities Manage Chief Medical Officer and Associate Chief Medical Officer calendars, resolve scheduling conflicts, and communicate changes promptly. Support the Manager with scheduling, correspondence, meeting preparation, and follow-up.
Prepare leadership communications for review. Route incoming requests to appropriate resources and flag urgent matters. Coordinate timesheet collection and submission for the Chief Medical Officer, Associate Chief Medical Officer, and Regional Medical Directors.
Schedule meetings and coordinate materials, rosters, attendance records, action items, and expenses. Maintain project trackers and timelines, follow up on deliverables, and flag delays or unresolved issues. Coordinate clinician program and event logistics, including venues, catering, audiovisual support, registration, speakers, and surveys within approved plans and budgets.
Prepare and update PowerPoint presentations, Excel spreadsheets, charts, and reports using supplied information. Maintain Teams and SharePoint files, protect confidential information, and improve recurring workflows through templates and checklists. Perform other duties as assigned.
Required At least five years of senior-level administrative support or project coordination experience, including complex calendar management and support for multiple stakeholders. Bachelor’s degree in a related field; equivalent relevant experience considered. Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
Ability to independently prepare clear presentations and maintain accurate spreadsheets using formulas, sorting, filtering, and basic charts. Strong organization, writing, communication, judgment, and follow-through. Ability to prioritize competing requests, adapt to changing needs, and collaborate with leaders, clinicians, and colleagues.
Preferred Healthcare or physician leadership support experience. Work Environment On-site with extended computer use. Occasional early-morning, evening, or weekend work and local travel between Atlantic Health locations are required.
Full-Time
About the role
Manage Chief Medical Officer and Associate Chief Medical Officer calendars, resolve scheduling conflicts, and communicate changes promptly.