JOB SUMMARY The Materials Management Purchasing, Receiving and Distribution Specialist purchases, receives, stores, and distributes supplies throughout Hemphill County Hospital District. This position tracks orders, resolves discrepancies, maintains accurate records, and helps ensure departments have the supplies they need. MAJOR RESPONSIBILITIES Key
Purchasing: Prepare purchase orders and support documentation in accordance with district policies. Respond to staff questions about orders and communicate purchase order information to suppliers. Track order status and expected delivery dates.
Work with vendors to resolve order issues and assist with vendor evaluations, RFP’s and capital purchases as directed. Maintain purchasing records and reports. Receiving: Accepts deliveries and compare shipments with purchase orders, packing slips, and other receiving documents.
Inspects shipments for damage, shortages, excess quantities, incorrect items, and other discrepancies. Record receipts accurately in district systems and retain required documentation. Notify the appropriate department or vendor of discrepancies and coordinate corrections, returns, replacements, or credits.
Identify and promptly route urgent or department-specific deliveries to the intended recipient. Label and place accepted supplies in their designated storage locations, follow applicable storage and safety requirements. Inventory and Distribution Maintain clean, organized, and safe supply storage areas.
Monitor Inventory levels and report shortages or discrepancies. Assist with inventory counts, audits, and inventory control processes. Pick and deliver supplies and equipment to departments in a timely manner.
Other
Documents work processes as required by HCH policies Adhere to hospital safety protocols Performs other duties as assigned as supervisor or designee ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE HCHD PERFORMANCE STANDARDS. Qualifications
, Knowledge, and Abilities Proficient in use of oral and written English language; Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; Organized work habits, accuracy, and proven attention to detail with strong analytical skills; Ability to recommend and implement changes to processes for efficiency; Self-directed with the ability to work at times with little or no supervision; Flexible and cooperative in fulfilling all assigned obligations as requested and on time; Ability to work with others as a team member, provide assistance as needed, and contribute individually; Ability, flexibility, and willingness to learn and grow professionally as the department changes; Dependable transportation; current Texas driver license and clean DMV record Other
Must convey a professional demeanor Must be able to act calmly and efficiently in a busy or stressful situation Adheres to all policies and procedures, including standards for safety, attendance, punctuality, and personal appearance Must be able to establish and maintain positive working relationships with managers and peers AGE SPECIFIC COMPETENCY (Clinical jobs only) Identify age-specific competencies for direct and indirect patient care providers who regularly assess, manage and treat patients.
Instructions: I ndicate the age groups of patients served either by direct or indirect patient care by checking the appropriate boxes below. Next, Infants (Birth – 11 months) Adolescent (13 – 19 years) Toddlers (1 – 3 years) Young Adult (20 – 40 years) Preschool (4 – 5 years) Middle Adult (41 – 65 years) School Age (6 – 12 years) Older Adult (Over 65 years) JOB FUNCTIONS Review the employee’s job description and identify each essential function that is performed differently based on the age group of the patient.
PHYSICAL REQUIREMENTS Indicate the appropriate physical requirements of this job in the course of a shift. Note: reasonable accommodations may be made available for individuals with disabilities to perform the essential functions of this position. Physical Demand Level Occasional Up to 33% of the time Frequent 34%-66% of the time Constant 67%-100% of the time Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools.
Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met. Up to 10# Negligible Negligible Light: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools.
Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met. Up to 20# Up to 10# or requires significant walking or standing, or requires pushing/pulling of arm/leg controls Negligible or constant push/pull of items of negligible weight X Medium: Ability to lift up to 50 pounds maximum with frequent lifting/and or carrying objects weighing up to 25 pounds. 20- 50# 10- 25# Negligible- 10# Heavy: Ability to lift up to 100 pounds maximum with frequent Lifting, pushing, pulling, and/or carrying objects weighing up to 50 pounds. 50- 100# 25- 50# 10- 20# Very Heavy: Ability to lift over 100 pounds with frequent lifting and/or carrying objects weighing over 50 pounds.
Over 100# Over 50# Over 20# List any other physical requirements or bona fide occupational
Must be able to lift up to 25 pounds and push up to 100 pounds (on wheels); Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, scanner, and other similar office equipment/machines; Must be able to read content as on printed forms and electronic screens; Requires ability to sit for long periods of time; must be able to stretch, bend, stoop, crouch, kneel, twist/turn, and reach above shoulder level to perform work of the department successfully; Noise level in the work environment is typical of a healthcare central supply environment