Full employer posting
LOCATION : KAUAI VETERANS MEMORIAL HOSP | Central Services POSITION STATUS : 1.00 | Permanent SALARY RANGE : BU03 | SR13 SALARY RATE: $46,800.00 (Annual Salary) based on the FTE JOB DUTIES : This position is regional, located within the Materials Management department of the Hawai’i Health Systems Corporation (HHSC) Kaua’i Region, a public benefit corporation of the State of Hawai’i. The HHSC Kaua’i Region includes Kaua’i Veterans Memorial Hospital (KVMH) and Samuel Mahelona Memorial Hospital (SMMH), both designated as critical access hospitals (CAH), as well as the Kaua’i Region Clinics and its affiliated entities.
The Materials Management department is integral to the efficient procurement and management of goods and services essential for organizational operations. This department implements and directs the region’s procurement policies and procedures to control the purchasing or leasing of all goods and services from outside sources. It is responsible for purchasing, negotiating, and reviewing all arrangements with external suppliers, ensuring compliance with regulatory standards and internal policies.
Additionally, the department manages products in general use by establishing criteria for acceptability, cataloging, administering new product reviews, and standardization. It collaborates with administration to ensure adequate processing and maintenance of reusable products while also purchasing and distributing supplies and equipment in a timely manner throughout the region. Furthermore, the department assists with the region’s contracts and the general processing and maintenance of Capital Improvement Projects (CPI), leveraging data analytics and market research to enhance supply chain efficiency and contribute to the overall financial health of the organization.
The Purchasing Technician II is responsible for purchasing a wide variety of goods, equipment, supplies, and materials for the Kaua’i Region, where the nature of the purchases requires substantial use of written requests for quotations or the preparation of specifications for routine formally advertised purchases. This position also oversees the actual purchase, lease, or rental of supplies, materials, equipment, and services for the Kaua’i Region through means such as purchase orders, petty cash, or charge accounts.
It certifies or verifies the receipt of purchased items and follows up on issues with orders, such as shortages, overages, damages, or items that do not meet specifications, obtaining credit memoranda or other restitution from the vendor. The technician checks and verifies invoices, recomputes extensions, and verifies discounts and shipping costs, among other duties as assigned. This position may necessitate working extended hours, including weekends and holidays, to fulfill operational requirements.
As the role involves operating in offices, warehouses, and both large and small storerooms, daily travel to various facilities within the region is required as directed. This position reports to the Contracts Manager II, position number 59600, or their designee. THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements.
Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week. BASIC EDUCATION/EXPERIENCE REQUIREMENT: Experience requiring knowledge of English grammar and spelling and the ability to read, comprehend and apply written directions, and to make basic mathematical computations including percentages.
This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma with satisfactory completion of coursework in English and arithmetic.
GENERAL
Two (2) years of responsible work experience which demonstrated the ability to request information from others and to explain procedural requirements orally and in writing and which demonstrated knowledge/experience as described under (1) or (2) below or a combination of both: Experience requiring the possession and application of a good working knowledge of governmental purchasing methods, laws, regulations, policies, procedures and requirements.
Examples of qualifying experience include account clerical or pre-audit work which involved the examination of documents supporting governmental purchases (e.g., authorizations for purchases, requisitions, invoices, purchase orders, contracts, statewide central purchasing lists, etc.) for validity and accuracy and that proper procedures were followed and the preparation or review and approval of vouchers authorizing payments.
Experience preparing and submitting requisitions for purchasing where the work involved all aspects of the following: (1) gathering information regarding the desired product and alternatives by gathering brochures and discussing requirements with requestors and vendors, (2) obtaining information regarding prices and/or obtaining quotations, (3) writing up the requisition for submittal for purchasing, and which (4) demonstrated an understanding of purchasing policies, procedures and requirements.
SPECIALIZED
One (1) year of responsible work experience in the purchasing of supplies, materials and equipment and/or services which demonstrated a knowledge of the methods and procedures of purchasing and which provided familiarity with regular business and trade practices in buying and selling such as selling terms and conditions, discounts, delivery scheduling and packing and packaging practices, various commercial sources of supply and comparative prices for a variety of goods and/or services.
The experience must further have demonstrated the ability to use purchasing reference materials and to work effectively with requestors in clarifying and identifying the nature of goods and/or services required and with vendors to explain and clarify purchasing requirements and practices and to solve problems. SELECT CERTIFICATION: Of the one (1) year of responsible work experience, one (1) year in Materials Management or Central Supply in a healthcare setting is preferred.
CERTIFICATION: None required.
A current State of Hawai’i driver’s license Type #3 with a clean traffic abstract is preferred. DESIRED
KNOWLEDGE OF: Government purchasing statutes, principles, practices, and procedures related to simplified purchasing methods; general knowledge of the legal aspects of purchasing; practical knowledge of common business methods, terms and practices as they relate to purchasing concerns; sources of supplies and information on a variety of supplies, materials and equipment; for some positions, inventory recordkeeping practices and procedures and supply storage and distribution principles, practices and procedures.
Requirements for written request for quotes and formally advertised sealed bid procedures; good knowledge of the legal aspects of purchasing; for some positions, good knowledge of inventory recordkeeping and/or supply storage and distribution principles, practices and procedures; and/or basic understanding of supervisory principles and practices. ABILITY TO: Follow purchasing and, as appropriate, inventory recordkeeping and other supply related procedures; use purchasing reference materials to determine appropriate supply sources and to accurately describe purchasing requirements; speak clearly; maintain effective working relationship with vendors and users; make arithmetic computations including percentage calculations; prepare routine correspondence; operate a typewriter, calculator and adding machine; and maintain files of purchasing records and reference materials.
Discern critical factors in commodities and purchases in order to verify and reissue Invitations for Bids or to prepare written requests for quotes for complex or technical commodities etc.; prepare correspondence; some positions need the ability to supervise the work of others. SUPERVISORY APTITUDE: For some Purchasing Technician II positions, applicants must possess Supervisory Aptitude. Supervisory aptitude is the demonstration of potential for performing supervisory duties through successful completion of regular or special assignments involving supervisory responsibilities or aspects; by serving as a group or team leader; previous work experience in a position that demonstrates or performs supervisory functions or in similar work; completion of training courses in supervision accompanied by the application of supervisory skills in work assignments; or favorable appraisals by a supervisor indicating the possession of supervisory potential.
NON-QUALIFYING
Experience in the requisitioning of goods which did not involve the conduct of information-gathering and writing as described under General Experience, above, is not qualifying. Experience in the authorization or review of payroll claims is not qualifying. SUBSTITUTIONS ALLOWED: SUBSTITUTION OF SPECIALIZED EXPERIENCE FOR GENERAL
Excess Specialized Experience may be substituted for General Experience on a week-for-week basis. SUBSTITUTION OF EDUCATION FOR
Successful completion of coursework at an accredited business or technical school, college or university may be substituted for Specialized Experience on the basis of 15 semester hours of which five (5) semester hours were in purchasing, for each half year (6 months) of Specialized Experience up to a maximum of one (1) year. QUALITY OF
Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. All civil service job vacancies will be posted for a minimum of ten (10) calendar days The Hawaii Health Systems Corporation is an equal opportunity employer and complies with applicable state and federal laws relating to employment practices QUALITY OF
Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities.
If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.
MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted. CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under the federal law for unrestricted employment and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.
VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service. HEALTH AND PHYSICAL
Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.
MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.
CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. Applicable checks may include, but are not limited to, state and federal criminal history records, child abuse and neglect registry check, adult protective services registry and sex offender registry records, etc. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.
IMPORTANT APPLICATION/EMPLOYMENT INFORMATION Administrative Review, subsequent appeals : If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee.
Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals.
The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board. CONTACT INFORMATION : KAUAI VETERANS MEMORIAL HOSP is located at 4643 Waimea Canyon Drive, Waimea, HI 96796.
For employment opportunities, please contact KVMH: (808) 338-6133 | SMMH: (808) 823-4145, email: kauaijobs@hhsc.org or visit our website at https://www.hhsc.org/. Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at KVMH: (808) 338-6133 | SMMH: (808) 823-4145, kauaijobs@hhsc.org.