Location Detail: 100 Pearl Street Hartford (10484) W ork where every moment matters. Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.
The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization. With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system.
Under the direction of the Manager, Real Estate Lease Administration, the Real Estate Transaction Analyst, will perform duties necessary to ensure the lease administration system is updated both timely and accurately. The analyst will create, install and maintain intercompany leases within the lease administration software to ensure we meet our regulatory and compliance requirements. This information will drive precise internal accounting and reporting related to our intercompany lease portfolio.
This position will review and input timely and accurate ongoing expenses, taxes and other expenses related to our portfolio of leases (expense & income) that will require interacting with both internal and external customers to ensure alignment of expenses. This information will produce payments to landlords and vendors. This role will also ensure invoices are paid on time in coordination with AP and AR departments.
The analyst will also be the point of contact for a sub-set of leases to ensure any issues are analyzed, resolved and/or escalated. Tasks will include common area maintenance (CAM) reconciliations, utility transitions and effective communication with landlords, tenants and internal stakeholders. An analyst may also lead and / or execute special projects as necessary.
- Key Areas of Responsibility
- Create, install and maintain intercompany leases within the lease administration software to ensure we meet regulatory and compliance requirements. Responsible for timely and accurate processing of ongoing expenses for the HHC lease portfolio. This will include receipt, input and processing of payment for invoices. Validation of payment and or receipt of payments to ensure financials are up to date.
- Works to complete common area maintenance (CAM) reconciliations for a sub-set of HHCs lease portfolio. Identify discrepancies, resolve billing issues, and communicate adjustments to internal and external stakeholders.
- Communication with internal end users, legal, accounts payable, accounts receivable to obtain information necessary, input and direction of intercompany leases. Point of contact with external stakeholders such as landlords and tenants providing a high level of services and business acumen. Facilitate to resolve or escalate any discrepancies or issues timely that may arise related to owned, leased or sub-leased properties.
- Contributes to meeting the team goals in addition to individual responsibilities, by attending huddles, training for new or current workflows that need to be learned, understanding the HHC vision and working towards the same goals, more automation, more lean workflows, and to be as efficient as possible.
- Participates in growth and development of department and maintain good working knowledge of computer systems and functions. Find and bring forward ways to better the current systems to make for more efficient processing.
- Perform other related duties as required Working Relationships: This Job Reports To: Real Estate Lease Administration Manager Qualifications Requirements and Specifications: Education
- Minimum: Bachelor’s Degree Required or 5 years of equivalent Experience within real estate leasing.
- Preferred: Real Estate, Finance, Business or related field Experience
- Minimum: 3 or more years’ experience in real estate leasing and/or financial accounting
- Preferred: Strong financial and analytical skills, with attention to details Knowledge, Skills and Ability Requirements
- Strong understanding of lease terms, CAM billing, and general real estate practices.
- Excellent data entry and database management skills with high attention to detail.
- Proficiency in Microsoft Excel, Word, and lease administration software
- Exceptional organizational and communication skills.
- Ability to manage multiple tasks and deadlines in a dynamic environment. We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.