Referral and Outreach Coordinator

• Under the supervision of the Patient Access Supervisor, is responsible for representing Huggins Hospital in a professional, friendly, and respectful manner, while facilitating the patient's care through the timely processing of outbound referrals and facilitating the closure of care gaps using a proactive outreach approach. Referral Coordination:
• Identifies the need for referrals by working the Referral Orders in Allscripts EMR daily.
• Verifies patient insurance information and obtains insurance authorization for referral, as necessary
• Complete Referral within Allscripts per the Best Practice guidelines, sending appropriate clinical documentation with referral
• Reviews referral details with patients, as necessary
• Works with providers and patients to determine appropriate specialist for the patient to see
• Assists patients in problem solving potential barriers in going to specialty appointments
• Works Updox queue to identify flagged returned referral notes and mark referrals as completed within EMR Appointment Completion/Follow Through:
• Utilizes appointment confirmation tools to ensure appointments are confirmed in a timely manner. Proactively calling patients who have not confirmed electronically.
• Calls patients who request to cancel or reschedule their appointments to schedule a new appointment.
• Makes same-day calls to patients who do not present for their appointment to check in and reschedule the appointment
• Reschedules appointments as dictated by the practice for reasons such as provider PTO, emergent surgery needs, sick time, etc.
• Creates Nursing Home appointments and visits in the EMR to facilitate Charge Capture while facilitating request for Nursing Home documentation, as needed
• Accurately utilizes the Electronic Records per the Best Practice Workflows: a. Utilizes the system to accurately search/create a patient vs. a person, preventing duplication of patient accounts; and b. Completes daily work lists (referrals, waitlist, no-shows) providing timely care and response to the patients. Organizational Expectations:
• Attendance: Attendance is an essential job function; employee comes to work daily, on time, and completes scheduled shift
• HIPAA: facilitates to maintain patient confidentiality
• Internal communication: contributes to positive team performance and a culture of service excellence through effective communication, active listening, and respect
• Interpersonal relationships: maintains appropriate interpersonal relationships with staff, patients, and visitors at all times. Works as a team member with other departments.
• Safety: Practices workplace safety daily Employee Engagement:
• Actively participates in all hospital Service Excellence initiatives and trainings
• Attends and participates in a minimum of 50% department staff meetings and signs off on review of 100% department staff meeting minutes
• Completes all required annual education on or before the due date Knowledge Skills and Abilities: Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that they can perform the primary functions of the job, with or without a reasonable accommodation, using some combination of skills and abilities and possess the necessary physical requirements, with or without a reasonable accommodation, to safely perform the essential functions of the job.
• Minimal physical effort required with occasional light lifting to a maximum of 25 pounds; stooping; and pick, pinch, type, or otherwise work primarily with fingers
• Ability to effectively manage considerable mental stress
• Ability to express or exchange ideas by means of the spoken word
• Ability to receive detailed information through oral communication
• Ability to communicate effectively with co-workers and convey information in a clear, concise and accurate manner
• Familiarity with computer and other business machines

Prior experience in a healthcare institution preferred; knowledge of medical terminology; excellent interpersonal communication; demonstrated computer skills; ability to be very detail-oriented.