Research Administrator

Description Perform post-award and other financial management and analysis for the Clinical AIDS Research and Education (CARE) Center in the Department of Medicine at UCLA. Develop budgets and perform all pre-award grant submission processes for faculty at CARE. Compile and analyze fiscal information to be used for preparation of the unit’s annual budget.

Prepare financial reports, monthly statements and projections, overdraft reports, and other reports as required. Design and maintain on-line and manual financial reporting systems. Represent Research Faculty interests in all pre and post award areas.

Coordinate research activities, agency reports, special requests (i.e. re-budgeting; change of investigator effort) on behalf of Research Faculty. Manage the preparation of grant proposals and budgets for a wide variety of contracts, grants, and clinical trials. Manage grant application submission process.

Serve as divisional representative in all divisional, departmental, and campus contract and grant funding meetings. Provide financial analysis and long-range planning for all awards, to include faculty salaries, staff salaries, and related expenses. Oversee operations of post-award activation and administration.

Review and recommend new administrative organizational policies and procedures to improve awards administration and overdraft minimization. Develop systemized accounting operations for division. Provide pro-active management to maintain accurate financial functioning and avoid overdrafts on Division controlled funds.

Oversee the prompt resolution of financial management issues within the Division. Effectively and accurately manage accounts from Federal, State and private agencies, as well as gift and Policy 913 accounts. Prepare MTFs and other financial transactions as needed.

Monitor foundation and endowment accounts. Other duties as assigned. Hourly salary range: $36.99 - $56.35.

Qualifications Required: Bachelor’s Degree in Finance or equivalent combination of education and experience High School Diploma. 3+ years of research administration experience. 3+ years of financial, clerical, or administrative experience. Interpersonal skills to effectively communicate information and establish cooperative working relationships. Ability to work as a member of a team.

Ability to establish and maintain cooperative and effective working relationships with various stakeholders. Ability to set priorities and complete ongoing tasks with competing deadlines. Close attention to detail in a fast-paced, fluctuating workload environment.

Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel. Preferred: Strong organizational skills to effectively create and maintain administrative and financial files.