Research Grant/Contract Management II - Henry Ford Health Job Title Research Grant/Contract Management II About the Department Join one of Michigan's largest physician organizations, delivering coordinated care across primary and specialty practices throughout the region. Henry Ford Medical Group offers collaborative teamwork, access to leading clinical resources, and opportunities to build lasting relationships with patients and communities.
This role is integral to supporting our research initiatives by ensuring the financial integrity and compliance of multiple grants within our dynamic healthcare environment. Why Henry Ford Health At Henry Ford Health, we are relentless advocates for exceptional care for our patients, communities, and each other. We come to do meaningful work and grow our careers, and we stay for the connection, support, and shared pride in making the impossible, possible.
Role Overview As a Research Grant/Contract Management II, you will monitor the financial status of multiple grants, ensuring compliance with accounting procedures and accurately allocating funds. You'll collaborate with Principal Investigators (PIs) and cross-functional teams to resolve discrepancies and assist in preparing research grant applications, focusing on budget adherence. Your work is critical to advancing our research mission and maintaining financial integrity.
Grant Proposal Development and Pre-Award Administration Collaborate with Principal Investigators to develop and prepare grant proposals and funding applications for internal and external sponsors. Prepare detailed budgets and budget justifications in compliance with sponsor and institutional requirements. Gather and incorporate salary, fringe benefit, equipment, subcontract, and other cost information from relevant departments.
Review funding applications to ensure accuracy, completeness, and compliance before submission. Complete and coordinate all required institutional pre-award documentation and approvals. Assist with documenting and managing cost-sharing commitments and funding allocations.
Post-Award Financial Management Manage the financial administration of assigned grants and contracts throughout the award lifecycle. Monitor revenues, expenditures, encumbrances, and available balances to ensure appropriate utilization of grant funds. Analyze monthly financial reports and identify potential budgetary issues, spending trends, or compliance concerns.
Work closely with Principal Investigators and institutional accounting teams to reconcile accounts and resolve financial discrepancies. Ensure expenditures are allowable, allocable, reasonable, and compliant with sponsor and institutional guidelines. Provide ongoing budget projections, forecasts, and financial reports to support strategic planning and decision-making.
Monitor project spending against approved budgets and recommend adjustments as needed. Personnel and Effort Management Coordinate salary distributions and funding allocations across multiple grants and funding sources. Review and process effort reporting and salary certifications to ensure accuracy and compliance.
Evaluate personnel commitments and future funding availability to support long-term staffing and effort planning. Maintain current knowledge of institutional Human Resources policies affecting grant-funded employees. Compliance and Contract Administration Serve as a liaison between Principal Investigators, Research Administration, Finance, Fund Accounting, and sponsoring agencies.
Support the administration of subawards, consultant agreements, and service contracts associated with sponsored projects. Monitor contractual obligations and financial reporting requirements to ensure compliance. Maintain knowledge of sponsor regulations, institutional policies, and funding agency requirements.
Assist with audits, reporting requirements, and sponsor inquiries as necessary. Promote compliance with institutional research policies and standards of conduct. Financial Analysis and Strategic Support Conduct financial analyses to identify trends, funding utilization patterns, and potential risks.
Provide recommendations to support long-term financial planning and sustainability of research programs. Create reports and summaries to assist departmental leadership and investigators with resource planning. Support continuous improvement efforts related to grant management processes, reporting, and compliance activities.
Qualifications Requirements Bachelor's degree in Health Sciences, Public Health, Business Administration, Finance, Accounting, or a related field. Minimum three (3) years of experience in grant administration, contract management, research administration, project management, finance, budgeting, or a related field. Experience with pre-award and/or post-award grant management activities.
Strong financial analysis, budgeting, forecasting, and problem-solving skills. Excellent attention to detail and organizational abilities. Effective interpersonal, verbal, and written communication skills.
Ability to manage multiple projects and deadlines while maintaining a high level of accuracy. Proficiency with financial systems, spreadsheet applications, and reporting tools.
Experience supporting federally funded research grants. Knowledge of sponsored research administration and grant compliance requirements. Experience working with academic medical centers, healthcare organizations, or research institutions.
Familiarity with effort reporting, cost-sharing, subaward management, and financial reconciliation processes. Experience interpreting sponsor guidelines and institutional research policies. Additional Information What We Offer Join a team where your contributions directly impact patient care and research advancements.
Enjoy opportunities for career growth, collaborative projects, and mission-driven work in a supportive environment that values learning and innovation. Join Our Team Ready to make a difference? Apply now and be part of a team that's transforming healthcare through research and innovation.
Company Description Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford's care is available in 13 hospitals and hundreds of ambulatory care locations.
Based in Detroit, Henry Ford is one of the nation's most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus.