Innovative care begins with research! We invite you to consider this phenomenal opportunity to make a difference in the lives of countless patients by working together in the world of research! The Research Grant Specialist I (RGSI) – Post-Award works with the Principal Investigator (PI) and senior level research administrators to monitor grant accounts and track expenses.
Provides reconciliation and research related financial reporting of federal and non-federal grants. Serves as the liaison between departments or research groups, Sponsored Research & Funds Administration, Accounting and Finance departments. This role performs all post-award administrative functions including, but not limited to preparing and routing internal documents for signature and processing, maintaining clear understanding of grant budgets and expenditure restrictions.
Ensures compliance with all federal, state and local agencies including National Institute of Health (NIH), Department of Defense (DOD), Food and Drug Administration (FDA) and the Institutional Review Board. This position will report to senior level research administrators for day-to-day supervision of work. This role follows a hybrid work schedule; however, we can only consider applicants who will be able to commute to our Los Angeles work location a few times per week.
If hired you must reside in the commutable area. Primary Job Duties and
Monitors federal and non-federal grant accounts, tracks expenses, project reconciliation and research-related financial reporting. Performs necessary funding corrections via direct cost transfer requests (DCTRs). Assists in the development of financial projections for project account management.
Assists in the development and submission of progress reports. May enter Notice of Awards (NOAs) details into databases. May assist in the preparation and submission of documentation required for research compliance.
Participates in required training and education programs. Assists senior level research administrators and leadership on other activities as assigned. Department-Specific Duties and
Reviews research protocols to assess resource needs, procedures, clinical research staff time, investigator time, and costs from ancillary departments. Determines cost allocation, negotiates budgets, details budgets, and is responsible for monitoring and invoicing. Processes Ancillary Agreements with departments providing research services.
Monitors study accounts to ensure expenses are appropriate and within expected limits, reconciles accounts receivable and payments, and resolves any deficits and/or surpluses. Negotiates with sponsors the final payment due for account closeout. Conducts quality reviews and/or audits of clinical trial budgets.
Serves as a point of contact for fiscal-related questions and engages management as appropriate. Meets monthly with research programs to review financial portfolios.
High School Diploma is required. Bachelor's degree, preferred. Experience and
One year minimum experience in administration of research grants. Experience working with research groups, the Office of Research Administration, Finance, Purchasing, Academic Administration, highly preferred. Excellent verbal/written communication skills and understanding Grants, Manuscripts and Abstracts guidelines.
Proficiency in Microsoft Office (Word, Excel, Outlook) and related applications required.