Research Grants Administrator (per diem) – MaineHealth Institute for Research

MaineHealth Institute for Research Professional - Nonclinical Req #: 98048

The Research Grants Office at MHIR handles all research proposal submissions, subawards, award negotiation, and progress reports, and works closely with Grants Accounting, Principal Investigators (PI), and the Clinical Trials Office in post-award management. The office has recently implemented Cayuse Sponsored Programs to manage grant proposals and awards. We are a small team and work together to ensure we provide outstanding service to all our investigators throughout the project lifecycle.

This team helps with the planning, implementation, and evaluation of grant proposals and provides guidance on industry sponsored agreements, material transfer agreements, and contract service agreements. Grants Administrators (GA) manage the process of review, triage and timely submission of all research grants and contracts, and ensure that awardees are in compliance with established guidelines and administrative practices throughout the project lifecycle.

This position requires knowledge and skill in applying analytical and evaluative techniques to the identification and resolution of grants administration issues and applicable knowledge of laws, regulations, agency policy, precedent cases, and other requirements that affect grant and contract program administration. We are recruiting a Grants Administrator/Senior GA depending on qualifications and experience to assist on a per diem/as needed basis with proposal submission during periods of surge activity and other periods when the grants office needs additional support.

We are particularly interested in assistance with announcements of special initiatives with short turnaround times and one-time deadlines. This Administrator will work with PIs on proposals (pre-award) and progress reports, and will assist in other areas as the need arises. The position incorporates elements of both departmental and central sponsored programs administration, which makes it exciting, challenging, and especially rewarding.

This role will work with the PI from start to finish on all aspects of proposal preparation - there is no separate departmental administrator working with the PI to figure out the budget and other necessary components - and there is no central office that will submit the proposal as one of many in a long queue. Grants Administrators have the ability to come to know the PIs and interact directly with sponsors. A flexible on-site/off-site work schedule from our Scarborough, ME offices or a fully-remote one (except from Alaska, California, Colorado, Nevada, Puerto Rico, or Washington D.

C.) is available for this position. The MaineHealth application, a cover letter, and a resume or CV are all required elements for application to this position. For more information, please contact the Director of Research Grants, Carolyn.

Elliott-Farino@mainehealth.org . Come be a part of an organization where our goal is to make the communities we serve the healthiest in America! MaineHealth (MH) serves 1.1 million residents in Maine and New Hampshire through an integrated health care delivery system.

The MaineHealth Institute for Research (MHIR) is MH’s research division and is based in Scarborough, Maine, 10 minutes from the MaineHealth flagship hospital in Portland, Maine’s largest city. The 28 MHIR Faculty Scientists and more than 50 hospital-based Clinical Faculty are involved in research that spans the spectrum of biomedical research. We encourage you to visit our website or watch this short video to learn more about the innovative research being done by our investigators.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

Bachelor's degree in appropriate field required. Master's degree preferred. License/Certifications: N/A

At least 10 years' progressive experience in grant writing and grant management in a health or health-related field, with demonstrated ability to manage large grants and from varied sources. Demonstrated experience in the management of staff. Excellent organizational, communication, writing and personnel management skills.

Ability to develop or facilitate the development of a conceptual framework for a grant/funding proposal. Knowledge of grant information resources, databases, and methods of accessing and using such resources. Additional Information MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire.

We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally. We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors.

The base range is an estimate and does not reflect the full value of our total compensation package. The pay range for this position is $37.09 to $50.17 per hour. Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives. If you have questions about this role, please contact sharon.nightingale@mainehealth.org Hiring Scam Alert MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org.

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