Senior Administrative Assistant, Wolfson Children's Hospital

Senior Administrative Assistant, Wolfson Children's Hospital Baptist Health is seeking an experienced, highly organized, and detail-oriented Senior Administrative Assistant to join our team at Wolfson Children's Hospital in Jacksonville, Florida. This position provides high-level administrative support to the Vice President of Operations and the Vice President of Patient Care Services at Wolfson Children's Hospital.

The Senior Administrative Assistant will play a key role in supporting daily operations, managing executive calendars, coordinating meetings, preparing correspondence, and ensuring effective communication across leadership teams. The ideal candidate is a proactive, resourceful, and highly organized professional who thrives in a fast-paced healthcare environment. This individual must be comfortable supporting multiple executives, managing competing priorities, anticipating leadership needs, and maintaining a high level of professionalism, discretion, and confidentiality.

As a Senior Administrative Assistant, you will: Provide high-level administrative support to ensure efficient daily operations. Manage complex calendars, schedule appointments, and coordinate meetings. Respond to telephone inquiries and serve as a professional point of contact for internal and external stakeholders.

Draft, prepare, and manage professional correspondence, reports, and documents. Maintain organized electronic files, records, and administrative documentation. Coordinate meeting logistics, including scheduling, preparation of materials, and follow-up communication.

Arrange travel, lodging, and related accommodations as needed. Develop and prepare PowerPoint presentations, spreadsheets, flowcharts, reports, and other business documents. Utilize Microsoft Office and other desktop technologies to support administrative and operational needs.

Manage multiple assignments and deadlines while maintaining accuracy, confidentiality, and attention to detail. Perform additional administrative responsibilities and special projects as assigned. Experience Required: More than 5 years of executive administrative support experience.

Education Required: High School Diploma or equivalent required. Associate of Arts (AA) or Associate of Science (AS) degree preferred. Education Required High School Experience Administrative Assistant Experience License and Certification Driver's License - DMV Location Wolfson Children's Hospital 800 Prudential Dr Jacksonville, Florida, 32207 Apply Now