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Supervises and coordinates clerical staff and administrative operations of department. Performs diversified administrative/coordinative duties supporting the business activities of a department head. Job Responsibility Promotes department goals by selecting, motivating, and training capable team members.
Leads the activities of assigned Administrative Support team members by communicating and providing guidance toward achieving department objectives. Supervises and coordinates clerical staff and administrative operations of department. Supervises, hires, trains, disciplines and evaluates the performance of clerical staff; ensures performance appraisals are completed in timely manner.
Analyzes, recommends, implements and monitors approved work-flow changes. Prioritizes, schedules, assigns and monitors work to optimize operational service. Compiles and analyzes basic information and prepares statistical data for reporting purposes; prepares presentation materials; creates charts, graphs, tables, graphics, etc.
Participates in developing and delivering training related to operations. Performs diversified administrative/coordinative duties supporting the business activities of a department head. Schedules appointments and meetings; makes necessary arrangements for meetings; takes meeting minutes, as required.
Composes confidential correspondence, reports, memoranda, and related documents. Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act.
Duties not mentioned here, but considered related are not
. Job Qualification Associate's Degree required, or equivalent combination of education and related experience. 4-6 years of relevant experience and 0-2 years of leadership / management experience, required.
Comfortable navigating and utilizing the full Microsoft Office suite (Outlook, Excel, Word, PowerPoint, and Teams). Proven experience coordinating and managing complex calendars for multiple providers. Demonstrated ability to prioritize competing deadlines and remain flexible when priorities shift on short notice.
Previous background in program management or coordinating multi-faceted initiatives is strongly preferred. Ability and willingness to work fully onsite. *Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.
When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Full time · Days shift
About the role
Supervises and coordinates clerical staff and administrative operations of department. Performs diversified administrative/coordinative duties supporting the business activities of a department head.