In addition to the responsibilities listed below, this position is also responsible for ensuring all supplies are available in the appropriate clinical/non-clinical locations by completing standard and non-standard medical/surgical transactions/procedures with some guidance; implementing procedures to ensure ongoing availability of products with minimal guidance; maintaining inventory databases and libraries with minimal guidance; preparing reports on preference cards use and surgical inventory management; ensuring the effective maintenance of inventory management databases and systems by following procedures to implement basic system changes; assisting users in resolving routine problems; preparing reports on inventory management; ensuring the effective maintenance of inventory management databases and systems by following procedures to implement basic system changes; assisting users in resolving routine problems; performing administrative tasks for training new system users; assisting in implementing appropriate changes or enhancements in Information Technology inventory systems, following detailed instructions; following procedures in the use and maintenance of technical systems and processes to ensure compliance with all relevant regulations and standards; and ensuring compliance with policies and regulations by monitoring the maintenance, calibration, temperature and humidity records, following detailed instructions.
Essential
Pursues effective relationships with others by sharing information with coworkers and members. Listens to and addresses performance feedback. Pursues self-development; acknowledges strengths and weaknesses, and takes action.
Adapts to and learns from change, challenges, and feedback. Responds to the needs of others to support a business outcome. Completes routine work assignments by following procedures and policies and using data, and resources with oversight and management.
Collaborates with others to address business problems; escalates issues or risks as appropriate; communicates progress and information. Adheres to established priorities, deadlines, and expectations. Identifies and speaks up for improvement opportunities.
Performs asset accounting tasks by: performing support tasks to guide transfers, and disposals, following detailed instructions; recording dispositions in the accounting system, following detailed instructions; following policies and procedures to achieve accountability for the misuse of assets; and documents ideas for cost reduction opportunities. Ensures ongoing quality customer services by: resolving routine customer issues pertaining to vendors/suppliers reporting, billing, and merchandise, following detailed instructions; resolving routine backorder problems, delivery delays, repairs, customer concerns/queries, and returns, expediting calling in urgent non-stock medical supply orders on daily basis; processing product returns for credit or exchange and recalls, following detailed instructions; and preparing reports (e.g., key metrics, cost and daily analysis) to customers following detailed instructions.
Ensures adequate levels of inventory are maintained by: resolving routine problems in the receipt, assisting in the distribution of inventory, and implementing cost savings or efficiency improving procedures, following detailed instructions; conducting quantitative/qualitative analyses to forecast demand to minimize obsolescence or expiration, following detailed instructions; learning automated inventory and ordering systems to support routine inventory reconciliation and performing routine inventory counts; confirming routine reorder levels are updated, maintained, and adhered to so that proper product rotation remains valid, and inventory levels are accurate; and working collaboratively with others in the group to maintain the inventory control system (e.g., ensure accuracy of product line, proper level of stock, rotation of product, cleanliness of product/carts).
Note: Depending on assignment, this may include providing direction and leadership to represented employees related to ordering or other inventory tasks. Maintains and improves supply chain and operations by: assisting in routine activities (i.e., shipping logistics, carrier, and inventory system evaluation) to optimize, maintain, and transform current processes for increased efficiency; assisting in the implementation of research plans to identify new/existing business operating models according to supply chain future state functional and technical design; and, with others in the group, assisting in process to determine end-to-end sourcing, procurement, and logistics.
Exercises purchasing strategy that is consistent with the overall national sourcing strategy by: entering purchase requests in the appropriate purchasing system; assisting with purchase standardization, quality, amounts, or equivalency; and resolving routine purchase-related problems and implementing cost savings procedures, following detailed instructions. Complies with state and federal regulations, and company policy/procedures pertaining to purchasing, inventory management, and distribution by: following best standards, practices, and enforcing relevant guidelines (e.g., parking and shuttle); soliciting quotations for new stock and non-standard items to ensure compliance, and fulfilling routine contracts following detailed instructions; assisting with producing routine reports for compliance monitoring (e.g., Joint commission, Sarbanes-Oxley [SOX]) and audits, following detailed instructions; implementing corrective action and resolving deficiencies as necessary on a timely basis and in accordance with company policy, following detailed instructions; and assisting in administering programs of information, collecting data, training, and education for managers/product users on standards programs, product selection, and expected compliance.
Manages suppliers/vendors performance and relationships by: resolving problems and communicating with suppliers/vendors, ensuring they comply with policies and regulations, following detailed instructions; supporting the onboarding of new suppliers/vendors and supporting contract administration with suppliers/vendors, following detailed instructions; assisting with corrective actions based on needs identified from audits, following detailed instructions; resolving routine suppliers/vendor issues; and facilitating business reviews to ensure suppliers/vendors meet operational and cost targets, following detailed instructions.
Provides technical analysis and reporting services for others by: supporting analyses and preparing results on utilization, quality, inventory levels, and courier routes for routine projects; administering customer service survey tools to assess satisfaction levels and collect feedback for quality improvement procedures, following detailed instructions; learning tools, techniques, and assumptions to ensure routine analyses are appropriate to support operational and business decisions; and preparing reports in response to business needs for selected departments documenting routine analytical results.
Qualifications
Minimum one (1) year of experience with databases and spreadsheets. High School Diploma or GED, or equivalent OR Minimum one (1) year of experience working in a corporate or business office environment. Additional
One (1) year experience in a medical/clinical environment or a directly related field. Two (2) years of experience with databases and spreadsheets. Scheduled Weekly Hours: 1
Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 07:30 AM Working Hours End: 04:00 PM Job
Per Diem Job Type: Standard Employee Status: Regular Worker Location: Onsite Employee Group/Union Affiliation: NUE-NCAL-09|NUE|Non Union Employee Job Level: Individual Contributor Department: San Jose Hospital - Gastroenterolgy
$28.31 - $36.59 / hour Travel: No