The Coordinator of Nursing Administration provides high-level administrative and operational support to Nursing Administration leadership to ensure efficient day to day operations and effective coordination across nursing departments. Education/ExperienceMinimum Required:Associate’s degree in administrative support or related field and a minimum of three (3) years’ experience at a program/project level providing administrative supportPreferred:Five (5) years of experience working at an Executive Management levelBachelor’s degree in related field, i.e., Healthcare Administration, CommunicationsPrevious hospital experiencePrevious administrative experienceLicense/Certification Minimum Required: Not Applicable Preferred: Notary Public
Serves as the primary administrative liaison for Nursing Administration leadership, coordinating communications, scheduled and priorities. Manages complex calendars, schedules meetings and coordinates appointments for nursing leaders, including internal meetings, committees, and external engagements. Prepares agendas, meeting materials, presentations, and reports; records and distributes meeting minutes as required.
Maintains organized electronic and paper filing systems, including records related to committees, contracts, policies, and correspondence. Provides administrative support for nursing committees, councils, and special projects, including coordination of meeting logistics and documentation. Assists with preparation and tracking of reports, metrics, statistics, and data required by Nursing Administration.
Supports department operations by coordinating office supplies, equipment, subscriptions, and inventory control. Interfaces with internal departments (Human Resources, Finance, Quality, Compliance, IT, etc.) to facilitate nursing administrative needs. Assists with onboarding coordination for new nursing leaders and administrative staff as directed.
Maintains confidentiality and exercises sound judgment when handling sensitive personnel, labor, operational, and organizational information. Supports compliance with regulatory, accreditation, and organizational requirements related to Nursing Administration. Serves as a divisional timekeeper for Nursing Administration.
Provides backup administrative coverage within Nursing Administration as needed. Performs additional administrative and coordinator‑level duties in support of Nursing Administration as assigned. Work EnvironmentWork is performed in an office environment and meeting rooms which require working in proximity to other employees.
Rooms are air conditioned and heated. Frequent sitting and regular walking or standingPPE (Eyewear, Masks, Face shields, Shoe covers, and Gloves) as required by UHS Hospitals Infection Control policies. Age of Patients ServedNot ApplicableHIPAA Roles-Based Access to Patient InformationNone – No access to patient information – Level 0Staff SupervisedNot Applicable