Admin Assistant I

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H. E.

A. R. T drives everything we do.

We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center.

Maimonides' clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine. OverviewThe Administrative Assistant I provides vital support to maintain the efficient operation of the office.

The Administrative Assistant I is responsible for supporting office operations through general administrative tasks. This role involves handling phone calls, managing office supplies, scheduling appointments, assisting with document management, and providing customer service. The role ensures that the office environment is organized and well-maintained, contributing to a productive workplace.

By handling these

, the Administrative Assistant I helps to ensure that daily office functions run smoothly and effectively. ResponsibilitiesAnswer and direct phone calls, take messages, and respond to inquiries professionallyManage office supplies, including ordering and maintaining inventoryOrganize and schedule meetings, appointments, and travel arrangementsAssist in preparing and editing documents, reports, and presentationsFile and maintain records, ensuring they are organized and easily accessibleHandle general office tasks such as photocopying, scanning, and faxingAssist with data entry and maintain databases and support timekeeping functionsSupport senior staff with project coordination and administrative needsMaintain a professional and welcoming front-office presence for visitorsHandle other administrative duties as requiredProvide backup support for other team members as neededMaintains established departmental policies and procedures, objectives, quality assurance program safety, environmental, and infection control standards QualificationsEducation:• High school diploma or equivalent; Associate’s degree or higher preferred

• 2+ years prior experience in a similar administrative role

• Strong organizational skills with the ability to multitask.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and exercise discretion.
• A positive attitude and willingness to learn.
• Speaks, reads and writes English to the extent required by the position; knowledge of a second language preferred.

USD $50,000.00 - USD $53,000.00 /Yr. Equal Employment Opportunity EmployerMaimonides Medical Center (MMC) is an equal opportunity employer.