Admin Assistant - Intermediate (Neuropsychology)

UPMC Department of Physical Medicine and Rehabilitation is hiring a full-time Administrative Assistant Intermediate to support their Neruopsychology division. This is a position that will split time between the Children's Hospital (3 days per week) and Mercy Hospital location (2 days per week). Hours will be 7:30am to 4pm, or 8am to 4:30pm.

No evenings, weekends, or holidays. This role will support the administrative needs of the department, calendar management for adult and Pediatric Neuropsychologists, supply ordering, distribute mail/faxes, answer phones, scan/upload documents to patient charts, submit IT requests, manage provider license, clearances, certifications, and more. Purpose: Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Under general direction, provides varied administrative support to a department or group of professionals. May make travel arrangements. Maintains various accounting and budgetary records (i.e., completes expense reports).

Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment.

Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member. Reviews administrative procedures and interprets them for employees.

Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing). Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

High school diploma or equivalent Three years experience in an administrative support role Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products Working knowledge of business processes and procedures Knowledge of basic accounting and financial principles and functions Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances: Act 31 Child Abuse Reporting with renewal Act 33 with renewal Act 34 with renewal Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran