Admin Assistant - Intermediate – UPMC Williamsport Make a Difference Through Exceptional Service! UPMC Williamsport is seeking an Admin Assistant - Intermediate to join our Food & Nutrition Services team. In this role, you'll work in close proximity to leadership with the ability to observe and gain valuable experience for professional and personal growth.
Schedule Shifts scheduled 6:00am and 2:30pm Monday to Friday, with occasional adjustments for payroll & holidays
Under general direction, provide varied administrative support to a department or group of professionals. May make travel arrangements. Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, draft, and/or abstract reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment.
Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff members.
Reviews administrative procedures and interprets them for employees. Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence). Ideal Candidate Must have an understanding of accounting principles, be a strong Excel user, able to use Word and Outlook. Be able to coordinate, facilitate and effectively communicate with multiple sites.
Communicate with external and internal departments to coordinate monthly reporting, budgeting & billing. Successful candidates are positive, able to maintain focus, understand and adhere to policy/standards. Demonstrates professionalism, compassion, and attention to detail.
Works well independently and as part of a team.
UPMC? Williamsport Food & Nutrition Services offers the opportunity to be part of a busy, collaborative team that makes a meaningful difference every day. Our department supports patient meal service, retail dining, catering, and food production while serving as an essential part of the patient and customer experience.
Williamsport Food & Nutrition is a dedicated team focused on excellent service and reliable day-to-day operations in pursuit of the best possible patient experience. Apply today and join a team dedicated to caring for our community! High school diploma or equivalent.
Three years experience in an administrative support role. Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products.
Working knowledge of business processes and procedures. Knowledge of basic accounting and financial principles and functions. Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran