The Buyer is responsible for the timely and accurate acquisition of supplies, equipment, services, and other products supporting hospital operations. This position executes purchasing activities for assigned departments; reviews and processes requisitions and purchase orders; and collaborates with clinical and operational departments, suppliers, Inventory Control, Value Analysis, and Accounting to ensure product availability, contract compliance, invoice accuracy, appropriate inventory levels, and effective resolution of purchasing issues.
Bachelor’s degree in a business-related field OR five years of experience in supply chain management, preferably as a buyer or purchasing agent in a healthcare environment.
Reviews and validates requisitions received through GHX, email, and other approved channels by verifying product information, availability, pricing, contract status, inventory status, and departmental requirements. Creates and manages regular, capital equipment, minor equipment, service, and standing purchase orders using applicable GPO contracts, pricing agreements, quotes, service agreements, and other approved purchasing resources.
Maintains the GHX dashboard and coordinates the resolution of scripted order failures, purchase order discrepancies, substitutions, discontinued items, and other order exceptions to ensure accurate and timely order submission. Proactively follows up on open orders and backorders and conducts research to identify appropriate alternate products when items are unavailable. Works directly with suppliers and distributors to resolve product substitutions and discontinuations; documents necessary changes within item records and communicates impacts to affected departments.
Obtains departmental and clinical approval for product substitutions or changes when required and coordinates implementation activities to support a smooth transition. Collaborates with Value Analysis, clinical stakeholders, suppliers, distributors, and Inventory Control on product conversions, product standardization, vendor in-services, and implementation activities. Communicates product changes to distributors to establish, modify, or discontinue inventory stocking as appropriate.
Supports GPO contract compliance by utilizing contracted products as the basis for product recommendations and identifying opportunities for cost reduction, product standardization, and improved contract utilization. Verifies GPO contract pricing and resolves pricing, purchase order, invoice, and system three-way match discrepancies with suppliers, distributors, and Accounting to support accurate invoicing and timely payment.
Manages assigned departments and exception reports, including investigation, communication, documentation, and necessary adjustments to resolve purchasing and invoice discrepancies. Maintains complete paper and electronic purchasing files for capital and minor equipment purchases and provides required documentation and final copies to Accounting and requesting departments. Facilitates communication and resolution between departments and suppliers regarding product concerns, requisition discrepancies, product availability, returns, credits, replacements, and other purchasing issues.
Maintains purchasing card receipts and completes monthly reconciliations. Performs all duties in accordance with the policies and procedures of Woman’s Hospital.
Full-Time Monday - Friday 7:30 AM - 4:00 PM Onsite position - not eligible for remote or hybrid scheduling
Hourly, Non-Exempt Position $18.93 - $26.74 A Work Experience with Purpose Woman’s is one of the largest specialty hospitals in the country dedicated to the care of women and infants. Nationally recognized for exceptional patient care, innovative programs, and a supportive work environment, we consistently exceed state and national benchmarks for patient satisfaction—a reflection of our commitment to those we serve.
We’re home to Louisiana’s largest delivery service and perform thousands of procedures annually, including over 8,500 surgeries and 35,000 breast procedures. Woman’s was the first hospital in the Baton Rouge area to earn Magnet designation for nursing excellence, and we’re honored to be named one of Modern Healthcare’s Best Places to Work in Healthcare year after year. We are proud of the care our staff provides to patients—and to one another—every day.
For more information or to contact our recruiting team, email us at hrjobs@womans.org . Woman’s Hospital is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law.