Executive Assistant

Employment Duration: 3 months (w/ potential for extension) UCSF Health is seeking an experienced Executive Assistant to provide high-level administrative, operational, financial, and project support across key UCSF Health service lines, including Children’s Nursing, Perioperative Services, Emergency Services, and Benioff Children’s Hospital. This is a highly visible role for an organized, analytical and service-oriented professional who can independently manage complex priorities, support senior leaders, coordinate cross-functional projects, and translate data and operational needs into effective solutions.

The successful candidate will be comfortable working in a fast-paced healthcare environment, exercising sound judgment, handling confidential information, and partnering with leaders, faculty, staff and stakeholders across the organization. The position operates with a high degree of autonomy and supports initiatives with broad departmental and health-system impact. Key

Administrative Operations & Leadership Support Provide comprehensive administrative, operational, project and program support to department and service-line leaders. Coordinate complex priorities, timelines, meetings, communications and deliverables across multiple initiatives. Support short- and long-term planning and help leaders identify and resolve operational issues.

Represent departments and leadership in interactions with internal and external stakeholders. Project Management & Operational Improvement Coordinate and oversee projects and initiatives, including project timelines, resources, deliverables and stakeholder communication. Support initiatives involving patient safety, continuous improvement, accreditation, design and construction, and other strategic priorities.

Develop and maintain databases, reports and information resources used to support operational decision-making. Analyze complex issues, identify solutions and manage competing priorities in a fast-paced environment. Financial & Business Operations Perform budget, financial and cost analysis and prepare financial reports.

Monitor project and funding resources and support recharge and payment administration. Manage vendor and purchase requisitions and payment processes. Gather, analyze and summarize information to support operational and financial decisions.

Human Resources & Workforce Support Coordinate and support human resources activities including talent acquisition, onboarding, training, payroll, position control, employee requisitions and management actions. Prepare and analyze HR reports and serve as a resource to leaders and support staff regarding HR policies and procedures. Maintain confidentiality and exercise discretion when handling sensitive personnel information.

Events, Communications & Department Operations Lead and coordinate special events and recognition activities across UCSF Health locations. Draft and coordinate communications, correspondence and other materials for leaders and organizational stakeholders. Support facilities, equipment, IT, contracts and other operational needs.

Serve as a department safety coordinator and participate in committees and other organizational initiatives. Responsibilities N/A Required

1 - 3 years of experience providing executive-level or high-level administrative support. Excellent verbal and written communication skills. Strong organizational skills and demonstrated ability to manage multiple priorities and demanding timelines.

Ability to collaborate effectively with a wide range of stakeholders. Experience using common university, enterprise or business computer applications. Strong attention to detail and follow-through.

Ability to exercise sound judgment and maintain confidentiality.

Bachelor's degree in a related field and/or equivalent experience/training. Project management experience. Experience managing financial data, spreadsheets and reporting systems.

Experience with administrative operations such as accounting, payroll, event planning, risk management, contracts and grants, or organizational communications. Knowledge of financial analysis and reporting techniques. Knowledge of human resources policies and procedures.

Full time · Day shift