The Grants & Contracts Manager serves as the dedicated financial management resource for the Metabolism and Lipids Program, a specialized clinical and translational research program with a substantial portfolio of industry-sponsored clinical trials, Academic Research Organization (ARO) agreements, investigator-initiated studies, and externally funded research projects. This position is assigned exclusively to the Metabolism and Lipids Program and supports a single integrated study team consisting of Program faculty, research coordinators, project managers, regulatory personnel, and administrative leadership.
The role has a significant focus on industry-sponsored clinical trials and serves as a primary liaison between the Program, Sponsored Projects Finance, industry sponsors, the Financial Administration of Clinical Trials Services (FACTS) office, and other institutional stakeholders. Responsibilities Works closely with Program leadership to support the administration, financial oversight, growth, and compliance of the Metabolism and Lipids Program research portfolio.
Collaborates with Program leadership to develop research budgets, funding strategies, staffing projections, and financial plans. Assists in the development, review, and management of budgets for industry-sponsored clinical trials, ARO agreements, federal grants, foundation awards, and other sponsored projects. Serves as the primary Program resource for budgeting and financial workflows in OnCore, a Clinical Trial Management System (CTMS), including study budget development, coverage analysis support, invoice generation, sponsor payment tracking, revenue reconciliation, and accounts receivable management.
Maintains investigator biosketches, effort commitments, training certifications, regulatory approvals, and proposal materials. Reviews grant proposals, clinical trial agreements, research contracts, and expenditures for compliance and accuracy. Ensures submissions are routed through required regulatory and institutional committees.
Collaborates closely with FACTS office to support development, negotiation, activation, closeout of industry-sponsored clinical trial agreements. Closely monitor sponsor invoicing, payment reconciliation, revenue collection, and billing issue resolution. Coordinates budget updates related to protocol amendments, enrollment changes, and scope modifications.
Oversees administrative and financial aspects of ARO agreements and multicenter collaborations. Analyzes monthly grant and contract activity and monitors expenditures and revenues. Provides financial analyses, forecasts, budget projections, and reports to Program leadership.
Assists investigators and Program leadership in identifying funding opportunities. Develops best practices, SOPs, tracking mechanisms, and reporting tools. Partners with research operations staff to align grants administration with study operations.
Performs other related duties as assigned. Qualifications Bachelor's degree required (master's preferred, ideally MBA). Degree in Business Administration, Finance, Healthcare Administration, Public Administration, Research Administration, or a related field highly preferred. 5+ years of progressive experience in grants & contracts administration within an academic medical center, research institution, or healthcare environment.
Experience managing industry-sponsored clinical trial agreements, clinical trial budgets, and research financial administration. Demonstrated experience supporting both pre-award and post-award sponsored research administration. Experience with ARO agreements (and/or other research services agreements) and multicenter studies preferred.
Full time · Day shift