Location: Chicago, Illinois Business Unit: Rush Medical Center Department: Finance-Accounts Payable Work Type: Full Time Work
8 Hr (8:00 AM - 4:30 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www. rush. edu/rush-careers/employee-benefits).
$21.61 - $30.53 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
This role has a corresponding incentive plan based on multiple factors. incentive compensation and additional benefits can be found on our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits)
- The Sr. Accounts Payable Clerk is responsible for processing accounts payable transactions including data entry of vendor invoices, performing the three-way-match and two-way-match process. This role will require the maintenance of data capturing and to validate invoice information. Responding to vendor inquiries and maintaining components of the vendor master files in the accounting system. Prepare payments for expense vouchers and invoices. And responsible for generating reports and performing daily balancing functions. Helping in the implementation of new systems that will include but are not limited to testing, training and utilizing previous systems. Exemplifies the RUSH mission, vision, and values and acts in accordance with RUSH policies and procedures. Other information:
- High School Diploma or GED.
- 1-3 years of business or accounting experience.
- Must be self-motivated, detail oriented, strong analytical and problem-solving skills, ability to handle multiple tasks, meet established targets, and be adaptable/flexible.
- Ability to understand, investigate and resolve problems using root-cause research skills.
- Ability to compose reports and correspondence
- Experience with Microsoft Office
- Clear and concise verbal and written communication skills. Preferred Job
- Experience in a large corporate high-volume A/P environment, to include in-depth understanding of vendor relationships and billing practices, payment terms, and vendor payment processing.
- Knowledge of accounting and finance relative to Accounts Payables and inventory, with knowledge of the cross-functional impacts and consequences generated from finance and receiving transactions. Physical Demands:
- While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach.
- Specific vision abilities required by this job include close vision requirements due to computer work.
- Light to moderate lifting.
- Ability to sit at a computer terminal for an extended period. Competencies:
- Commitment to company values and ethics.
- Proven record of meeting deadlines and providing the highest quality work product.
- Process-oriented with customer focus.
- Time management, organization, and prioritization skills.
- Effective oral and written communication skills across distances and cultures.
- Ability to apply judgment in problem solving.
- Strong attention to detail and accuracy oriented. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
1. Work with vendors, supply chain, A/P, and internal customers on queries and issues regarding invoices and discrepancies. Research several processes and be able to understand the complex previous transactions to answer the customer’s needs and take the initiative to solve the problem and ensure all cross-functional stakeholders are aware of the decision. 2.
Performs a match process for receipt of goods, invoice, services and purchase order using the current ERP system. Examine the merchandising processes, and the warehouse management processes to determine the needed actions. Notify buyers and other stakeholders to verify or check previous transactions that are not ready for payment within the current ERP system and follow through to ensure prompt resolution. 3.
Ensure compliance with internal controls, accounting principles, and audit requirements. 4. Processing payable invoices and payment requests utilizing the Lawson, Auditoria or Workday accounting system. 5. Review, validate and correct automated entries of invoices to ensure accuracy. 6.
Data entry into the current system will need to determine if the account coding is correct and that the invoice is in accord with contracts, purchase orders, established policies and procedures, governmental laws and regulations, or other authorizations as needed. 7. Provide guidance and training to other AP Clerks on manually matching and reviewing the automated data capture entries. 8. Monitor the exception and error reports for assigned vendors and perform the daily balancing functions to ensure activity is synchronized.
Work the exception reports timely to ensure on time payment to our vendors. 9. Maintain vendor relationships by responding quickly and accurately to both internal (company) and external (vendor directly) questions and requests for information. The dispersion of departments creating credits and the complex situations leading to the vendor disputes/credit holds will require a detailed understanding of the various vendor interactions and ways that credits can be issued to vendors.
Additionally, as the situations surrounding these items are complex, in-depth explanations with a cross-functional team will be required in many cases to support Rush’s position to the vendor community. 10. Connect cross-functionally and develop effective internal and external working relationships with members of Procurement, warehouse management, and the vendor community. Rush is an equal opportunity employer.
We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.