LOCATION : KONA COMMUNITY HOSPITAL | Purchasing & Stores POSITION STATUS : 1.00 | Permanent SALARY RANGE : BU03 | SR11 SALARY RATE: $43,272(Annual Salary) based on the FTE JOB DUTIES : The function of the Materials Management unit is to coordinate, monitor, disburse, and standardize the procurement of supplies, equipment and services for West Hawaii Region (WHR); maintain the inventories of supplies and equipment for Kona Community Hospital (KCH), Kohala Hospital (KOH), and affiliated outpatient facilities; account for the payment, disbursements, vouchers, and reports of the Materials Management unit to the Fiscal Services Section; and to negotiate, document, and execute contracts for goods and services for the West Hawaii Region.
The primary responsibility of this position is to provide clerical assistance in the processing of purchasing documentation, inventory data entry, and regional supply tracking. Working under direct supervision, the incumbent ensures clerical accuracy, maintains procurement records, and performs routine database updates to support the Central Supply and Purchasing operations of the West Hawaii Region (WHR) serving as the West Hawaii Regional Center, which also includes Kohala Hospital (KOH) and affiliated outpatient facilities.
The incumbent determines immediate supply needs, orders replenishment stock in accordance with regional purchasing guidelines, and maintains a rigorous tracking system to ensure material integrity and invoicing accuracy. Daily responsibilities include performing precise database inputs within specialized platforms—ERP—requiring a strong command of medical terminology and high-volume data tracking. Working in a fast-paced environment that demands effective task prioritization, the employee serves as a critical link to clinical teams and nursing staff, utilizing tact, diplomacy, and absolute confidentiality to ensure regional supply standards and compliance boundaries are strictly maintained This position may be required to work shifts, weekends, and holidays.
THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.
BASIC
Applicants must possess either experience (paid or unpaid), education, training or any combination thereof which demonstrated the ability to read and understand detailed but routine instructions or procedures; compare words and numbers quickly and accurately and perform mathematical calculations including multiplication and division. GENERAL
One and one-half (1½) years of work experience which involved a variety of clerical tasks which demonstrated knowledge of arithmetic including multiplication and division; and the ability to follow oral and written instructions, carry out procedures in clerical work systems, speak and write simply and directly, and compare words and numbers quickly and accurately. SUBSTITUTIONS ALLOWED: SUBSTITUTION OF SPECIALIZED EXPERIENCE FOR GENERAL
Excess Specialized Experience may be substituted for the required General Experience on a month-for-month basis. FOR GENERAL
Successful completion of a substantially full-time equivalent clerical curriculum of a duration of six months or more at an accredited community college, business or technical school, which included courses in (a) English and (b) mathematics or bookkeeping may be substituted for the General Experience required. Education in an accredited university in a baccalaureate program with courses in (a) English and (b) mathematics or accounting may be substituted for the General Experience required on the basis of 15 semester hours for 6 months of experience.
FOR GENERAL AND SPECIALIZED
Successful completion of a substantially full-time equivalent clerical curriculum of a duration of a year or longer, leading to a degree or diploma at an accredited community college, or at a business or technical school which included courses in (a) basic English, (b) mathematics or bookkeeping and (c) storeroom operations, supply management, or a related course, will be deemed to have met the experience requirements for the Stores Clerk II level.
Successful completion of a substantially full-time equivalent clerical curriculum leading to a degree, diploma, or a certificate of achievement at an accredited community college, business school or technical school which was for a period of less than one (1) year may be substituted for the General or Specialized Experience on a month-for-month basis provided the training included courses in (a) basic English, (b) mathematics or bookkeeping and (c) storeroom operations, supply management, or a related course.
Education in an accredited university in a baccalaureate program with courses in (a) English, (b) mathematics or accounting, and (c) supply management or a related course may be substituted for 6 months of the General Experience and up to 6 months of the Specialized Experience on the basis of 15 semester hours for 6 months of experience. QUALITY OF
Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. LICENSE REQUIRED: Valid State of Hawaii driver's license required.
Out-of-state applicants must transfer their license to a valid State of Hawaii driver's license prior to operating any facility or state-owned vehicle for official business. KNOWLEDGE AND ABILITIES REQUIRED: KNOWLEDGE OF: Storekeeping practices, methods and procedures; inventory procedures and record keeping; shipping procedures; arithmetic up to and including the multiplication of decimals and long division. ABILITY TO: Plan and carry out a storekeeping operation; maintain storage and inventory records; learn and apply applicable policies and procedures of the agency; make arithmetic computations; inspect goods for quantity and quality against purchase orders, invoices and specifications and determine when to reject; follow oral and written instructions; write routine correspondence, summaries and reports; lift and carry moderately heavy objects.
ALL CIVIL SERVICE JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS The Hawaii Health Systems Corporation is an equal opportunity employer and complies with applicable state and federal laws relating to employment practices QUALITY OF
Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities.
If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.
MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted. CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under the federal law for unrestricted employment and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.
VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service. HEALTH AND PHYSICAL
- Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship. MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation. CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. Applicable checks may include, but are not limited to, state and federal criminal history records, child abuse and neglect registry check, adult protective services registry and sex offender registry records, etc. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks. IMPORTANT APPLICATION/EMPLOYMENT INFORMATION Administrative Review, subsequent appeals : If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board. CONTACT INFORMATION : KONA COMMUNITY HOSPITAL is located at 79
- 1019 Haukapila Street Kealakekua, HI 96750. For employment opportunities, please contact (808) 322
- 4458, email: konajobs@hhsc.org or visit our website at https://www.hhsc.org/. Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at (808) 322
- 4458, konajobs@hhsc.org.